This is a fully remote position, open to applicants in United States.

📋 Description

• Take a proactive approach in managing a complex and dynamic executive calendar.

• Organize, align, and prioritize both internal and external meetings effectively.

• Address calendar conflicts and ensure alignment with VB Product & Marketing governance events.

• Prepare presentation materials, briefs, and agendas for staff meetings, Group Reviews, town halls, and webcasts.

• Facilitate content collection across teams to ensure timely preparation and distribution.

• Coordinate extensive travel arrangements, including itineraries, flights, hotels, and logistical schedules for the AVP and leadership team.

• Oversee onsite operations and execution of large meetings, site visits, and team events.

• Support the operations team leader and AVP with special assignments, such as headcount accounting, tracking training requirements, and coordinating L&D efforts.

• Champion organizational readiness.

⛳️ Requirements

• Outstanding verbal and written communication skills, with the ability to foster strong relationships across departments.

• Proven experience in a fast-paced, global team environment.

• Advanced expertise in utilizing Google Workspace.

• Bachelor's degree or four or more years of relevant work experience.

• A minimum of four years of pertinent experience in an administrative support, coordinator, or office operations role, ideally supporting executive-level leadership.

• Compliance with information security practices, including appropriate use of information assets, malware protection, and password security protocols.

• Capability to identify, evaluate, and report security risks that may impact the confidentiality, integrity, and availability of information assets.

• Understanding of data storage, processing, and transmission requirements, including GDPR and CCPA compliance.

• Proficiency in integrating data protection measures throughout the information lifecycle.