Executive Assistant

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Deliver a high standard of support to the executive.

• Address inquiries from both internal and external sources.

• Cultivate and sustain strong relationships with colleagues and clients.

• Serve as a brand ambassador for the organization.

• Assist the executive with daily tasks as needed.

• Function as the liaison between the executive and various internal or external parties.

• Review and prioritize the executive’s emails and other correspondence.

• Organize meetings and streamline workflow.

• Coordinate and oversee the calendar for both internal and external meetings, as well as conference calls.

• Arrange meeting venues, catering, and audio-visual setups.

• Keep the executive updated on upcoming commitments, responsibilities, tasks, and potential challenges.

• Screen incoming calls, emails, and requests, redirecting them when feasible.

• Aid in the preparation of internal and external communications.

• Organize and manage all travel arrangements.

• Prepare and submit expense reports.

• Plan social functions as required.

• Execute other job responsibilities as assigned by the supervisor.

• Operate within a general office, production environment, and plant operations.

⛳️ Requirements

• College degree is required.

• 5+ years of experience in supporting a corporate executive.

• Proficient in Microsoft Office Suite and Google Workspace.

• Ability to manage multiple tasks, adjust priorities, and meet deadlines effectively.

• Produce high-quality work in a fast-paced environment.

• Exhibit mature judgment in interpersonal interactions.

• Self-motivated and able to work independently.

• Occasional overtime may be necessary.

• Bilingual in English and French.

• Located in the Boston, MA vicinity.

• Capable of regularly sitting and occasionally standing and walking; using hands and fingers; handling or feeling objects, tools, or controls; reaching with hands and arms.

• Ability to talk or hear on a regular basis.

• Ability to occasionally lift and/or move up to 30 pounds.

• Required vision abilities include close, distance, color, peripheral, and depth vision, along with the ability to adjust focus.

🏝️ Benefits

• Competitive compensation and benefits package.

• Excellent opportunities for training and career advancement.

• Remote work availability: Employees can work from home.