Virtual Assistant Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Review incoming requests via a shared email inbox and designated task queue.

• Verify instructions, supporting details, and deadlines; pose targeted questions when information is lacking.

• Coordinate meeting availability utilizing scheduling and calendar tools.

• Prepare agendas and compile provided meeting slides.

• Maintain task boards indicating ownership, due dates, progress, and outstanding inquiries.

• Organize inbox communications, direct requests, and craft factual responses based on approved guidelines.

• Research travel options and create proposed itineraries for evaluation.

• Document meeting action items and distribute concise summaries.

• Follow up on overdue responses or approvals and escalate any conflicts or delays to the administrative team lead.

• Review completed work for accuracy, turnaround time, thorough notes, and follow-up standards.

• Update requesters and finalize tasks once necessary details are confirmed.

⛳️ Requirements

• High school diploma or equivalent qualification.

• 1–2 years of experience in virtual assistance, office administration, or related administrative support preferred.

• Familiarity with meeting preparation, inbox organization, action tracking, and supporting multiple colleagues remotely.

• Proficient understanding of calendar invitations, task boards, word processing, and presentation formatting.

• Capability to compose clear messages, ask specific questions, and communicate changes in a professional manner.

• Good judgment in prioritizing requests, verifying details, and identifying when an administrative team lead should address conflicting instructions.

• Reliable computer, high-speed internet, and a quiet, private workspace suitable for business information and remote meetings.

• Availability for a 40-hour weekly commitment along with agreed working days and shift times.

• Authorization to work in the United States.

🏝️ Benefits

• Fully remote work from home in Pennsylvania.

• Structured onboarding and training utilizing Google Calendar, Asana, Google Docs, and Microsoft PowerPoint.

• Regular check-ins with the administrative team lead for priority assessments, inquiries, and constructive feedback.

• Opportunities to enhance skills in virtual assistance, meeting planning, travel coordination, and task tracking.

• Health coverage.

• Paid leave.

• 401(k).

• Bonus opportunities.

• Stipends.