Executive Assistant

atAssist WorldRemote

Philippines South Africa

Part-time Executive AssistantMid-levelSenior$700 – $800/month

Posted Aug 18

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee the founder's calendar and inbox on a daily basis, ensuring prioritization and prompt action on items so he starts each day with a cleared queue.

• Take full ownership of the client transaction process flow once it has been handed off, working autonomously until completion.

• Update and maintain client and deal records in the CRM, specifically HubSpot, and generate regular status reports.

• Conduct written and remote oral communications with high-net-worth clients, adhering to a polished, luxury-level standard.

• Utilize spreadsheets and Word documents to create materials for clients and for internal tracking purposes.

• Identify issues or make independent judgment calls when necessary, escalating matters only when they truly require the founder's insights.

• Assist with ad hoc requests related to time-sensitive, high-value transactions.

• Collaborate directly with the founder to ensure each transaction progresses smoothly through a defined process flow and to represent the brand at the exclusive level expected by its clients.

⛳️ Requirements

• Exceptional written and remote oral communication skills; adept at representing the brand to high-net-worth, international clientele.

• Advanced proficiency in spreadsheets, including Excel or Google Sheets.

• Proficient in Word or Google Docs.

• Experience with CRM systems is required; HubSpot experience is preferred but not essential if the candidate can efficiently navigate a similar system.

• Strong skills in managing calendars and inboxes.

• Keen attention to detail.

• Capability to work independently, exercise sound judgment, and adhere to a defined process without needing constant supervision.

• Comfortable establishing and using a dedicated business phone line, such as Google Voice, Zoom Phone, RingCentral, or OpenPhone, for international communications.