Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to the CEO, COO, and CTO as the inaugural Executive Assistant.

• Oversee intricate calendars, prioritizing competing demands while ensuring focused time.

• Organize comprehensive domestic travel arrangements, including flights, accommodations, ground transportation, and itineraries.

• Develop meeting agendas and pre-read materials, document decisions and action items, and ensure follow-up actions are completed.

• Act as a liaison for internal and external stakeholders on behalf of executives.

• Manage scheduling, logistics, and follow-ups for board and investor meetings.

• Plan leadership retreats, team and customer dinners, the annual company offsite, and user conferences.

• Handle expense reporting, vendor and subscription management, contracts, and various requests.

• Track deadlines, decisions, and commitments by following up with senior leaders.

• Establish the Executive Assistant function at Archy from the ground up.

⛳️ Requirements

• A minimum of 5 years of experience supporting senior executives, preferably including a founder or CEO in a high-growth environment.

• Strong judgment and the ability to discern which matters to manage independently versus escalating.

• Exceptional discretion in handling sensitive and confidential information.

• Proactive problem-solving skills and the capacity to anticipate needs.

• Excellent written communication skills, including the ability to write convincingly in another person's voice.

• Strong follow-through and a personal system for tracking commitments.

• Comfort with frequent changes and the ability to adapt swiftly.

• The confidence and directness to push back and hold senior leaders accountable.

• Ability to utilize AI tools and automation in daily tasks.

• Proficiency with Google Workspace and Slack, along with a quick adaptability to new tools.

• Preferred working time zones in Central Standard and Mountain Time.

• Experience as the first or sole EA in a company is a plus.

• Experience supporting multiple executives simultaneously is also a plus.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance coverage for you and your family.

• Access to Spring Health and One Medical.

• Equity opportunities.

• 401(k) plan with company matching.

• Performance-based incentives, including bonus or commission eligibility depending on the role.

• Fully remote-friendly culture.

• Home office stipend.

• Flexible time off policy.

• Annual all-company offsites.