Executive Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide assistance to the CEO and the Executive Leadership Team.

• Serve as the initial point of contact for external stakeholders, including Board members and private equity personnel.

• Offer support to the Administrative Team and provide back-up coverage as necessary.

• Draft internal and external corporate documents utilizing Microsoft Office applications.

• Proactively organize and manage Officers' calendars, meetings, appointments, and travel arrangements.

• Prepare and reconcile expense reports efficiently.

• Monitor incoming email inquiries and keep leadership team members informed of critical updates.

• Utilize technology to assist Officers with routine tasks, such as taking meeting notes.

• Support the Executive Leadership Team with ad-hoc large-scale projects.

• Maintain a well-organized electronic filing system.

• Collaborate with external business partners, including board members, private equity support teams, and banking officials.

• Oversee projects and events from planning through completion, tracking and communicating deliverables, requirements, schedules, costs, and meeting arrangements.

• Ensure confidentiality and manage time-sensitive and personally identifiable information appropriately.

• Assist the Administrative Team with various tasks and provide scheduling back-up support.

• Contribute to Quality Management initiatives and Compliance Program activities, ensuring confidentiality and adherence to HIPAA guidelines.

• Participate in company meetings and training sessions.

• Perform additional duties and responsibilities as assigned.

⛳️ Requirements

• A minimum of three years of experience directly supporting one or more executive team members.

• At least one year of experience in a customer service, logistics, and/or clerical environment.

• Preference for experience within a healthcare or managed care organization.

• Ability to thrive in a fast-paced and high-functioning office environment.

• Capability to work independently with minimal oversight.

• Exceptional customer service and interpersonal skills, with the ability to prioritize requests and deadlines effectively.

• Strong attention to detail.

• Excellent organizational project management and problem-solving skills, complemented by outstanding multitasking capabilities.

• Proactive in addressing situations before they escalate into issues that could impact the office and/or employees.

• Strong clerical skills, including typing, filing, copying, and faxing.

• Advanced Microsoft Office proficiency, including a solid working knowledge of Excel formulas, excellent PowerPoint skills, and the ability to quickly learn company-specific software.

• Understanding and familiarity with the Company’s clients, products, departments, workflows, and relevant regulatory requirements and accreditation standards.

• Friendly and professional demeanor.

• High School diploma required.

• Background screening is required prior to commencing employment.

• A drug screening is mandatory for newly hired employees.

• Compliance with applicable HIPAA regulations and company policies concerning confidentiality, privacy, and the security of sensitive health information.

🏝️ Benefits

• A competitive compensation package.

• Healthcare, vision, and dental insurance.

• Generous 401k matching program.

• Paid vacation, personal time, and holidays.

• Opportunities for growth and training.

• Award-winning remote work environment.