Executive Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver discreet administrative support to the Executive’s Office with minimal oversight.

• Draft and issue high-level correspondence.

• Serve as the Executive’s point of contact with internal and external stakeholders.

• Receive, monitor, and follow up on escalations directed to the Executive.

• Type and refine correspondence and reports to ensure accuracy and timely delivery.

• Compile confidential reports and proposals for both internal and external use.

• Prepare and distribute both routine and specialized reports.

• Assist departmental projects by collecting information and monitoring progress.

• Aid in departmental presentations by gathering information, creating handouts, PowerPoint slides, and written content.

• Transcribe and disseminate minutes from significant meetings.

• Organize and securely maintain departmental records and files with confidentiality.

• Manage calendars, coordinate meetings and appointments, and arrange travel and accommodations.

⛳️ Requirements

• A minimum of four years of high-level administrative experience, including at least two years of providing complex secretarial support or equivalent.

• Proven ability to support a vice president or higher (E1–E3) more than 50% of the time.

• Demonstrated capability to professionally represent the executive to both internal and external audiences.

• Typing proficiency of 30 words per minute.

• Experience handling confidential and sensitive information.

• Proficient in spreadsheet, word processing, and presentation software.

• Excellent verbal and written communication abilities.

• Strong business acumen.

• Ability to meet tight deadlines.

• Flexibility in work approach.

• Capacity to understand and adhere to departmental and company policies and procedures.

• Ability to cultivate effective working relationships across different functional areas.

• For remote positions, high engagement in virtual settings, including maintaining camera presence during meetings.

🏝️ Benefits

• Eligibility for bonuses and commissions.

• VSP Vision benefits (specific details not provided).

• Commitment to equal opportunity employment.

• Drug-free workplace policy.

• Pre-employment substance abuse testing.