Administrative Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Monitor project schedules, liaise with Team Leads prior to deadlines, and identify potential delays

• Arrange project check-ins, status updates, and retrospectives

• Document meeting notes and ensure action items are followed up

• Oversee task boards and tracking tools

• Manage calendars and coordinate scheduling for meetings, events, and milestones

• Supervise shared inboxes, respond using predefined templates, and redirect requests as necessary

• Organize and maintain internal documentation, spreadsheets, and standard operating procedures

• Offer administrative and operational assistance to Founders and leadership

• Dispatch recurring compliance and process reminder notifications

• Update KPI metrics and reporting spreadsheets

• Organize employee engagement initiatives and events

• Provide support for marketing efforts

• Address administrative requests from team members

• Assist with stretch projects and cross-functional tasks in a dynamic environment

⛳️ Requirements

• 1–3 years of experience in an administrative, coordination, or operations role

• Bachelor's degree in Business or a related field, or equivalent experience

• Legally authorized to work in Canada

• Exceptional organization, reliability, resourcefulness, and attention to detail

• Capacity to follow and enhance scalable, efficient, and effective processes and workflows

• Strong written and verbal communication abilities

• Capability to collaborate effectively across teams

• Proficiency in Google Workspace, project management tools, and other work management software

• Skills to schedule, organize, and prioritize tasks

• Ability to work efficiently in a remote-first environment from home

• Availability to work in ET or AT time zones

• Growth mindset with a willingness to learn and adapt

🏝️ Benefits

• Work from home anywhere in Canada with permanent remote full-time status

• Opportunities for continuous growth and career advancement

• Competitive salary based on your skills and experience

• Performance-based bonuses

• 100% paid premiums for health, dental, and vision insurance

• Ample vacation time and standardized public holidays across Canada

• New employee toolkit including a company laptop, a second monitor, and other useful items

• Mental health support through inConfidence and the Calm app

• Mobile phone allowance to help cover part of the monthly bill

• Regular team-building activities including team games, lunches, happy hours, competitions with prizes, and more

• Challenging and rewarding work with a real impact on Canadians’ financial health