Executive Administrative Coordinator II

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Manage personal and household administrative responsibilities, which include organizing dry cleaning, grocery pickups, and various errands.

• Oversee travel arrangements for both the firm and family, encompassing flights, accommodations, car rentals, and associated logistics.

• Contribute to marketing efforts by maintaining referral partner lists, coordinating mailings and launches, and organizing shipments of promotional materials.

• Monitor marketing activities, orders, shipments, and follow-ups.

• Address communications related to race series and coordinate associated orders and logistics.

• Organize professional, family, and personal calendars, as well as appointments and commitments.

⛳️ Requirements

• Full-time commitment to the Executive Assistant position.

• Must align with EST business hours.

• Proficiency in English is required.

• Expected to manage approximately 10 calls daily.

• Provide both professional and personal administrative support.

• Previous experience assisting an executive or business owner is strongly preferred.

• At least 1 year of experience as an executive assistant or in administrative support roles is required.

• Expertise in calendar management and scheduling is essential.

• Advanced skills in email triage and professional written communication are necessary.

• Must be detail-oriented with exceptional organizational abilities.

• A proactive mindset with the capability to anticipate needs is required.

• Must be adaptable and comfortable managing changing priorities.

• Strong problem-solving and decision-making skills are essential.

• Ability to act as a gatekeeper with sound judgment and discretion is necessary.

• Should be comfortable managing both business and personal tasks.

• Experience or proficiency with Lawmatics, RingCentral, Google Workspace, and Microsoft Office Suite is preferred.

🏝️ Benefits

• Opportunity to work remotely.

• Certification from Great Place to Work workplace.