Events Specialist

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Take charge of the delivery for international conferences and exhibitions, as well as in-person community days, customer events, webinars, and online events.

• Develop and maintain a shared calendar for events.

• Secure exhibition spaces, sponsorships, and memberships.

• Monitor contracts, payment timelines, and deadlines.

• Oversee exhibitor portals, insurance documents, risk assessments, company information, branding, and team registrations.

• Arrange for stand furniture, power, audiovisual equipment, and other onsite services.

• Organize the shipping of stand kits and materials, taking customs requirements into account.

• Coordinate print materials, collateral, speaking slots, abstracts, slide decks, and details about speakers.

• Prepare event briefings and evaluate goals and outcomes during pre- and post-event discussions.

• Cultivate relationships with event organizers.

• Plan and execute community days, customer lunches, workshops, and showcases.

• Identify and book venues, coordinating catering, audiovisual needs, and accessibility options.

• Manage registrations, communicate with attendees, and oversee logistics on the event day.

• Set up and facilitate webinars, user groups, and online events using Zoom.

• Serve as the logistics point of contact for external speakers.

• Distribute registrant lists for follow-up purposes.

• Handle events as projects within monday.com.

• Keep track of event expenditures and conduct post-event evaluations.

• Maintain event checklists, processes, and supplier contacts.

• Ensure leads are entered into the CRM within one week following each event.

⛳️ Requirements

• Minimum of 3 years' experience in organizing events from inception to completion.

• Ideal candidate will have experience as an exhibitor at conferences or exhibitions.

• Capability to manage multiple events concurrently, each at different stages and deadlines.

• Exceptional attention to detail.

• Proven experience in building relationships with organizers, venues, suppliers, and colleagues across various teams and time zones.

• A calm and structured approach to problem-solving when plans change.

• Familiarity with running webinars or online events using Zoom or similar platforms.

• Strong written and verbal communication skills in English.

• Ability to work independently while fostering open collaboration.

• A curious and practical approach to leveraging AI.

• Experience in organizing international events, including shipping, customs, or travel logistics (desirable).

• Background in B2B, SaaS, education, or healthcare events (desirable).

• Familiarity with event registration or digital event platforms (desirable).

• Experience using monday.com, a CRM, or comparable platforms (desirable).

• Willingness to occasionally work evenings, early mornings, or weekends due to teams operating in multiple time zones.

• Occasional business travel may be required.

🏝️ Benefits

• Option to work from home, a co-working space, or establish an office close to your residence.

• Freedom to select your equipment and training resources.

• Open-book financial policies.

• Enhanced parental leave policies that increase with length of service.

• Opportunity to participate in profit-sharing.

• Health and Wellbeing Allowance of £1,200 per year.

• Confidential mental health support services.

• Electric vehicle scheme available.

• Cycle to work scheme offered.

• Internet costs covered by risr/.

• Mobile phone and contract expenses covered by risr/.

• Flexible working arrangements and autonomy in your role.

• No defined maximum holiday allowance.

• 25% of risr/'s profits are distributed equally among employees.