Events Marketing Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Organize and oversee educational seminars, tradeshows, conferences, networking events, and hospitality functions.

• Develop and maintain the events calendar.

• Research and secure venues, approve menus, and create seating arrangements.

• Liaise with speakers, advisory teams, and event personnel.

• Prepare and distribute event materials, including nametags, collateral, and technology.

• Act as the main contact at events, ensuring smooth venue operations.

• Provide onsite event staffing, welcome attendees, manage speakers, and conclude events effectively.

• Coordinate promotional schedules to enhance attendance while adhering to budget constraints.

• Collaborate with key stakeholders and foster strong relationships.

• Manage direct mail, email, radio, and social media marketing strategies.

• Utilize Wrike for project management.

• Create or update processes, documentation, timelines, and task lists.

• Proofread, route, and handle version control of marketing materials.

• Oversee event budgets and process invoices.

• Compile regular reports and proactive status updates regarding event outcomes.

• Assess and evaluate the effectiveness of events and programs.

• Manage event details in Salesforce for tracking results.

• Coordinate post-event data entry with the Operations team.

• Gather feedback from the internal sales team.

• Research, recommend, and execute event activities to enhance efficiencies and achieve best-in-class standards.

⛳️ Requirements

• Bachelor's degree or equivalent, demonstrated through work experience, training, military experience, or education.

• At least 2 years of event marketing experience.

• Some experience in project management.

• Proven capability to prioritize workflow and projects effectively.

• Highly organized with exceptional multi-tasking skills.

• Polished with excellent communication and interpersonal abilities.

• Willingness to adapt to new processes and technologies.

• Strong problem-solving skills and readiness to propose potential solutions.

• Innovative mindset and resourcefulness.

• Ability to be flexible and work collaboratively as part of a dynamic, cross-functional team.

• Proficient in operating registration technology and A/V setups.

• Knowledgeable in Microsoft Office, particularly Excel.

• Demonstrated proficiency in using AI tools and technologies in daily tasks.

• Understanding of effective prompt creation and evaluation of AI-generated content.

• Ability to integrate AI tools to enhance productivity while maintaining high-quality standards.

• Comfort with learning new AI applications and understanding their use cases and limitations.

• Capable of standing or sitting for extended periods, filing documents in various cabinets, and using telephone and computer systems.

• Willingness to travel up to 25% of the time.

🏝️ Benefits

• Training and professional development opportunities.

• Medical, dental, and vision insurance for full-time employees and their families.

• Health Savings Account (HSA) with employer contributions.

• Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses.

• Life and AD&D insurance with employer-paid and voluntary options.

• Short-term and long-term disability coverage, as well as workers' compensation, all employer-paid.

• 401k plan with matching contributions and profit sharing.

• Access to wellness programs and resources.

• Optional benefits, including pet insurance.

• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service).

• 12 paid holidays each year (10 fixed and 2 floating days).

• Paid parental leave and paid caregiver leave.

• Reimbursement for tuition, licensing, and other credentials after fulfilling service requirements.