Events Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Assist in the planning, organization, and implementation of EdTA educational programs and events, which include the International Thespian Festival, Theatre Education Conference, and Leadership Summit.

• Oversee the Chapter Select one-act theatre festival program from conception to performance, managing timelines, production logistics, communications, rehearsals, and execution.

• Facilitate the college auditions program at the International Thespian Festival by managing scheduling, participant communications, space assignments, and logistical operations on-site.

• Support the Director of Events in MainStage programming and the operations of major events.

• Coordinate with participating schools, production teams, venues, vendors, and internal staff.

• Maintain production schedules, task lists, program documents, logistical plans, records, and event files.

• Organize staff meals, guest services, food and beverage logistics, catering, dietary needs, and vendor communications.

• Aid in event setup, scheduling, supplies, signage, and other logistical necessities.

• Provide on-site assistance during events and resolve any event-related challenges.

• Manage logistics and communications for the ITF safety team while adhering to established safety procedures and emergency protocols.

• Gather and organize event data, and prepare reports both before and after events.

• Utilize Microsoft Office and EdTA event management systems for tracking, reporting, scheduling, and managing information.

• Collaborate closely with the Director of Events and EdTA staff to align program needs and event priorities.

• Offer logistical support for additional EdTA programs and events, including occasional remote support during weekends for chapter events.

• Be prepared to travel and work extended or irregular hours, including evenings and weekends, during significant events.

⛳️ Requirements

• At least five years of professional experience in event coordination, stage management, theatrical production, line producing, hospitality, or a related field.

• Proven experience in coordinating projects, productions, or events that involve multiple timelines, stakeholders, and logistical demands.

• Background in hospitality, guest services, food and beverage operations, or a similar service-oriented field.

• Valid Driver's License required.

• Exceptional organizational skills and meticulous attention to detail.

• Capability to perform CPR and provide First-Aid to event attendees.

• Proficient in Microsoft Office, especially Excel, Word, and Outlook.

• Strong written and verbal communication abilities.

• Capacity to handle multiple assignments, meet deadlines, and adjust to shifting priorities.

• Excellent interpersonal skills with the ability to collaborate effectively with staff, vendors, students, educators, and other stakeholders.

• Practical problem-solving abilities and sound judgment in a dynamic environment.

• Willingness to travel and work extended or irregular hours, including evenings and weekends, during major events.

• Preferred: Familiarity with event management software, registration platforms, scheduling tools, or similar systems.

• Preferred: Experience with theatrical productions, auditions, festivals, conferences, or educational events.

• Preferred: Understanding of rehearsal schedules, production timelines, and performance logistics.

• Preferred: Background in coordinating catering, staff meals, hospitality services, or food and beverage arrangements.

• Preferred: Experience in supporting event safety procedures or coordinating event personnel.

• Preferred: Experience in collecting event data and generating event reports.

• Preferred: Bilingual proficiency, particularly in English and Spanish.

• Preferred: Experience working with students, educators, arts organizations, or nonprofit organizations.

🏝️ Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave (Maternity, Paternity)

• Short Term & Long Term Disability

• Work From Home