Events Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Formulate and oversee an annual event strategy and calendar that aligns with 4DMedical’s commercial, clinical, educational, and branding objectives.

• Create standardized workflows, timelines, templates, checklists, approval processes, and documentation to enhance event efficiency, visibility, and uniformity.

• Direct event planning, prioritization, budgeting, forecasting, and resource allocation.

• Track event expenditures and pinpoint opportunities to boost value, efficiency, and overall effectiveness.

• Maintain event briefs, project plans, stakeholder responsibilities, risks, timelines, and key decision-making points.

• Oversee the comprehensive planning and execution of conferences, trade shows, regional meetings, dinner events, webinars, symposia, and conference sessions.

• Organize venues, exhibit services, production, registration, travel, shipping, speaker logistics, hospitality, sponsorship deliverables, and on-site needs.

• Manage agencies, exhibit partners, venues, vendors, and contractors, including negotiating scopes of work to ensure timely and high-quality delivery.

• Coordinate event messaging, creative materials, collateral, product demonstrations, staffing, training, lead capture, and post-event follow-ups with Marketing, Sales, MCA, and other internal teams.

• Provide on-site event leadership and support, including coordination, issue resolution, and post-event closure.

• Cultivate and sustain strategic relationships with medical societies, conference organizers, and educational partners.

• Identify and assess sponsorship opportunities, educational programs, speaking engagements, advisory activities, and other initiatives.

• Develop partnership opportunities that enhance audience engagement, thought leadership, education, and long-term brand visibility.

• Represent 4DMedical professionally in interactions with external organizations and partners.

• Document, communicate, and fulfill external commitments, sponsorship obligations, and deliverables.

• Define event objectives and success metrics, including participation, engagement, lead quality, follow-up, budget performance, and stakeholder feedback.

• Conduct post-event evaluations and provide reports, insights, and recommendations to Marketing, Sales, and leadership.

• Utilize event-performance data, commercial outcomes, and stakeholder feedback to enhance event selection, planning, execution, and return on investment.

• Identify opportunities to improve event processes, attendee experiences, internal collaboration, and overall program effectiveness.

⛳️ Requirements

• Bachelor’s degree in Marketing, Business, Communications, Hospitality, Event Management, or a related discipline.

• At least 5 years of relevant experience in event management, including oversight of complex conferences, tradeshows, corporate events, or similar large-scale events.

• Proven track record of managing multiple complex events, projects, priorities, and deadlines simultaneously.

• Demonstrated experience handling event budgets, vendors, contracts, negotiations, logistics, and on-site execution.

• Strong project management, organizational, problem-solving, and attention-to-detail abilities.

• Proven capability to collaborate cross-functionally with Marketing, Sales, MCA, leadership, agencies, vendors, and external partners.

• Excellent written and verbal communication skills, with the confidence to represent 4DMedical externally.

• Strong relationship-building and negotiation skills, capable of managing a diverse range of internal and external stakeholders.

• A proactive, solutions-oriented mindset with the ability to remain calm and effective under pressure.

• Willingness to travel domestically and occasionally internationally, including providing on-site support outside standard business hours when necessary.

• Experience in the medical device, healthcare, life sciences, or another regulated B2B environment is highly valued.

• Experience in developing relationships and programs with professional or medical societies, healthcare associations, or conference organizations is highly regarded.

• Established connections within relevant medical societies, professional healthcare associations, or healthcare conference organizations are highly valued.

• Experience in creating educational programs, symposia, webinars, or speaker-led events for healthcare professionals is highly regarded.

• Experience supporting conferences and events across multiple regions or markets is highly valued.

• Familiarity with experiential marketing programs and other customer-facing brand activations is highly regarded.

• Knowledge of event management platforms, registration systems, and event technology is highly valued.

• Experience using CRM-based lead capture and post-event performance reporting is highly regarded.

• Strong commercial judgment and understanding of how events contribute to brand visibility, customer engagement, education, and business growth are highly valued.

• Experience in developing efficient, repeatable event management processes and frameworks is highly regarded.

• A current CV and a mandatory Cover Letter are required; applications without a Cover Letter will not be considered.

🏝️ Benefits

• Medical health insurance.

• Dental insurance.

• Vision insurance.

• 401(k) benefits, including employer contributions according to the applicable 4DMedical plan.

• 20 paid vacation days annually for full-time employees, consisting of 15 flexible vacation days and five fixed company vacation days.

• Paid U.S. company holidays.

• Company-provided technology and equipment suitable for the role.

• Reimbursement for reasonable business-related expenses in line with company policy.

• Opportunities for professional growth and development within an innovative global medical technology company.