Event Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and implement the company’s portfolio of events and contribute to incentive program experiences.

• Manage all aspects of event planning, execution, follow-up, and post-event reporting.

• Take ownership of the internal events calendar along with a segment of the Incentive Portfolio.

• Assist in establishing incentive program qualification criteria, handling communications, tracking participants, and conducting post-program analysis.

• Foster stakeholder relationships and manage product delivery expectations.

• Coordinate live event production, which includes AV, transportation, food and beverage, staffing, security, and logistics.

• Review AV quotes, labor estimates, equipment specifications, and comply with union guidelines.

• Create run-of-show documents and collaborate with Multimedia partners on presentations, videos, and graphics.

• Lead onsite AV setup, rehearsals, show calling, production crews, cues, troubleshooting, and ensure equipment readiness.

• Manage deadlines, budgets, vendor sourcing, contract negotiations, and coordination with talent/executives.

• Conduct site inspections and prepare notes, budgets, itineraries, and timelines.

• Develop communication materials for participants and stakeholders, including signage and name badges.

• Create scalable event and incentive playbooks, frameworks, and standardized processes.

• Lead, develop, and mentor a team of 2–3 individuals through coaching and guidance.

• Source destinations, hotels, venues, transportation, entertainment, and decor.

• Manage relationships with suppliers, venues, AV, catering, transportation, and staffing agencies.

• Oversee procurement, contracting, compliance, and vendor performance.

• Collaborate with Sales, Marketing, executive leadership, HR/People & Culture, and Internal Communications.

• Assist in agenda development, meeting content, run-of-show creation, and communication rollouts.

• Travel to events to oversee onsite setup, breakdown, logistics, and issue resolution.

• Develop, monitor, reconcile, and report on event budgets and program ROI.

• Establish KPIs, analyze post-event performance, and propose enhancements.

• Track incentive qualification progress and generate reports for Sales and Leadership.

• Conduct planning calls and present outcomes along with optimization opportunities to leadership.

⛳️ Requirements

• A minimum of 5 years of experience in managing internal corporate events and incentive programs.

• At least 2 years of experience in team management.

• Bachelor’s Degree in Event Management, Hospitality, Travel/Tourism, Marketing, or a related field is preferred.

• Demonstrated experience in managing internal corporate meetings, leadership events, employee engagement programs, and incentive travel.

• Strong skills in people management, project management, and time management.

• Capability to manage multiple large programs concurrently.

• Experience in budget management and financial reconciliation.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Familiarity with Wrike is an advantage.

• Experience working collaboratively with HR, Communications, Sales, and executive leadership.

• Understanding of internal communication principles and change management support.

• Familiarity with event management software such as Cvent or Eventbrite.

• Experience with CRM systems like Salesforce.

• Knowledge of virtual platforms, mobile apps, and attendee engagement tools is a plus.

• Advanced proficiency in AV and technical production tools.

• Ability to interpret AV quotes and labor specifications, along with understanding union guidelines.

• Capable of creating and managing run-of-show documents and supervising show calling.

• Willingness to travel to event locations, conduct site visits, attend office visits, and occasionally work on weekends.

• Up to 30% travel is required.

• Must be available five days a week during designated working hours.

🏝️ Benefits

• Medical, dental, vision, life, and disability insurance.

• 401(k) matching.

• Opportunities for career development.

• Annual bonus.

• Restricted stock unit grant based on individual performance.

• Option for fully remote work from home or from a designated location within the U.S.

• No requirement for in-office attendance.

• Access to employee resource groups (ERGs).

• Reasonable accommodations for applicants and employees with disabilities.