Event & Demo Operations Specialist

This is a fully remote position, open to applicants in Belgium.

📋 Description

• Plan and organize client-oriented events, such as networking receptions and cocktail evenings for around 80 attendees.

• Oversee event logistics, timelines, and arrangements.

• Coordinate requests for demonstration equipment with internal operations teams.

• Arrange for equipment shipments and secure demonstration spaces at industry events and trade shows.

• Ensure the timely arrival and readiness of equipment and materials for use.

• Prepare, assemble, package, and organize demonstration equipment for shipping.

• Collaborate with operations and logistics teams to ensure safe and efficient transportation of equipment.

• Provide assistance with basic technical troubleshooting and equipment setup.

• Lead the setup and dismantling of demonstration equipment and marketing materials during events.

• Make sure demonstration areas are professionally displayed, fully operational, and ready for client interaction.

• Address equipment issues on-site and resolve logistical challenges as they arise.

• Conduct weekly coordination meetings to track event preparations, timelines, and outstanding tasks.

• Align internal teams and stakeholders on event needs and deliverables.

• Manage event registrations and logistics for internal team member attendance.

⛳️ Requirements

• 1–3 years of experience in event coordination, event production, AV or technical event support, field marketing, or a comparable hands-on logistics role.

• Experience with hardware handling, equipment assembly, or basic technical troubleshooting is a significant advantage.

• Comfortable assembling demonstration units and utilizing basic hand tools such as drills and wrenches.

• Proficient in troubleshooting equipment issues.

• Highly organized with the ability to manage vendors, registrations, equipment, and event timelines effectively.

• Strong communication and coordination abilities.

• Capable of leading meetings, collaborating across teams, and independently following through on details.

• Comfortable working autonomously in a remote setting while remaining responsive to shifting priorities and a fast-paced event schedule.

• Excellent written and verbal communication skills in English.

• Proactive, adaptable, and solutions-focused, with a strong sense of ownership and attention to detail.

🏝️ Benefits

• Supportive team environment.

• Opportunities for personal growth and challenges within the role.

• Recruiter and consultant care support centered on success and well-being.