Equipment Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Develop, manage, and uphold the master OFE log as the definitive source for comprehensive equipment tracking.

• Ensure model metadata adheres to the Asset Information Requirements (AIR) schema by utilizing automated validation tools.

• Oversee the Common Data Environment (CDE) for the OFE register and its associated documentation.

• Outline responsibilities for procuring, purchasing, delivering, installing, connecting, testing, commissioning, warranting, and accepting each OFE item.

• Identify and address scope gaps through a RASCI matrix.

• Gather and monitor vendor cut sheets, installation manuals, utility and clearance specifications, structural support requirements, data/IT needs, and maintenance access criteria.

• Coordinate OFE requirements among architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.

• Supervise equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation schedules.

• Raise issues regarding late decisions, incomplete vendor information, modified equipment requirements, delivery conflicts, and schedule repercussions.

• Utilize Synchro and Navisworks for visual planning, 4D sequencing, and model evaluations.

• Monitor delivery confirmations, installation validations, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.

• Verify asset metadata prior to operational sign-off and transition to the owner.

• Provide asset data and closeout documentation while facilitating digital handoff.

• Collaborate with owners, procurement, equipment vendors, design teams, BIM/VDC, general contractors, field teams, trade contractors, commissioning personnel, and facilities teams.

⛳️ Requirements

• 5 to 7 years of relevant experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related domain.

• Strong comprehension of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and project closeout.

• Awareness of MEP, structural, low-voltage, and architectural coordination challenges associated with equipment installation.

• Capability to create and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.

• Experience in collaborating with owners, vendors, design teams, general contractors, trade representatives, commissioning agents, and operational stakeholders on active projects.

• Familiarity with construction documents, submittals, and equipment coordination workflows.

• Ability to maintain structured data efficiently, including equipment registers, metadata, and asset records.

• Understanding of construction timelines and proficiency in reading installation schedules and assessing critical-path impacts.

• Proficiency with Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools like Synchro or Navisworks.

• Preferred: Direct experience with OFE, OFCI, or FF&E coordination for data center owners.

• Preferred: Experience with hyperscale or multi-building campus programs.

• Preferred: Knowledge of Asset Information Requirements (AIR) schemas and digital handover processes to facilities and operations teams.

• Preferred: Background as an owner's representative or experience on the owner side of projects.

• Excellent written communication skills, particularly in documenting decisions and confirming commitments.

• Comfortable engaging technical queries with vendors, designers, and trades until clarity is achieved.

• Highly organized and persistent in follow-through with multiple parties and extended lead times.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and flexible work arrangements.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on teamwork and collaboration.