Entity Administrator

This is a fully remote position, open to applicants in Germany.

📋 Description

• Oversee daily administrative functions for operations in Austria, Germany, and France.

• Collect and organize month-end documentation, including receipts, invoices, contracts, and credit card statements.

• Collaborate with external accountants and advisors in Austria, Germany, and France.

• Manage advisor requests and monitor outstanding items.

• Ensure that all documents and administrative data are thorough and precise.

• Keep a master calendar for administrative and regulatory filing deadlines.

• Handle correspondence from tax authorities, commercial registries, and local official entities.

• Address initial billing and payment inquiries from German- and French-speaking vendors and clients.

• Compile weekly figures for payables and receivables to aid in cash-flow planning and operational oversight.

• Report directly to the CFO.

⛳️ Requirements

• Near-native proficiency in both written and spoken German.

• Professional-level fluency in French and English.

• Excellent time management and organizational abilities.

• Keen attention to detail.

• Capability to resolve routine administrative inquiries independently and escalate issues as necessary.

• Ability to work collaboratively across remote and distributed teams.

• Prior experience in administrative support, operational coordination, or payroll assistance within an international setting or tech scale-up (preferred).

• Knowledge of digital document management tools and cloud storage solutions like Google Workspace and OneDrive (preferred).

• Familiarity with team collaboration tools such as Asana, Confluence, and Slack (preferred).

• Proof of eligibility to work in the respective country.

• No relocation packages or visa sponsorship will be provided.

🏝️ Benefits

• Fully remote work arrangement.

• Commitment to diversity and inclusion.

• Engagement in ESG and sustainability initiatives.