EA/Personal Assistant – Director

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide daily administrative and personal support to the Director across various businesses.

• Organize and manage emails, ensuring that important inquiries and actions are followed up in a timely manner.

• Keep files and documentation organized across Google Drive, Google Sheets, and PDF records.

• Assist with general administrative tasks and special projects as needed.

• Oversee publishing operations, which include Xero reconciliation, invoicing, contact management, payment processing through Stripe and Xero, as well as team communications via email and WhatsApp.

• Manage social media content, advertising, and bookings for the Airbnb and travel business using CRM platforms like Hostaway.

• Act as the main point of contact for the Japanese property management team.

• Conduct bank reconciliations using Xero.

• Prepare and issue client invoices, taking ownership of the invoicing process.

• Accurately and securely process and manage client credit card charges.

• Maintain precise financial and client records, following up on outstanding administrative items.

• Coordinate between the sales team and graphic designer for advertising and publishing needs.

• Track information, updates, and required actions among team members.

• Organize workflows across the Director’s various enterprises.

• Support client, sales, publishing, and operational initiatives.

• Prepare and post approved social media content.

• Maintain content schedules and adhere to brand requirements.

• Create visual content for social media posts using basic design skills or AI tools.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Prior experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Office Administrator, or Operations All-Rounder is required.

• Experience supporting a business owner or Director across multiple projects or businesses is highly valued.

• Familiarity with Xero, including bank reconciliation, is necessary.

• Previous experience with invoicing and general financial administration is essential.

• Proficient in managing email and digital file systems.

• Strong skills in Google Sheets and Google Drive are required.

• Experience in coordinating tasks and communication among team members is a must.

• Good understanding of social media posting and scheduling is expected.

• Strong organizational and time management abilities with the capacity to handle shifting priorities.

• Excellent written and verbal communication skills in English are crucial.

• Proactive and resourceful, with the capability to work independently and take ownership of tasks.

• Comfortable managing PDFs and maintaining well-organized digital files.

• Ability to effectively communicate with internal teams and external clients.

• Basic design skills or proficiency with AI tools for producing visual content for social media posts is necessary.

• Must disclose any existing ongoing roles or client work.

• This engagement should be reflected on your LinkedIn profile, clearly identified as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Engagement as an independent contractor.

• Work schedule aligned with AU business hours (approximately 9 AM–5 PM, Monday to Friday).