Director's Assistant

This is a fully remote position, open to applicants in South Africa, +1 more country.

📋 Description

• Provide dedicated executive and operational assistance to two Managing Directors.

• Communicate professionally with clients, partners, and third parties through both written and verbal English.

• Oversee routine billing procedures, track outstanding invoices, create financial summaries for fee earners, and maintain precise accounting records.

• Compile weekly and monthly business reports, monitor financial metrics, and ensure accurate data reconciliation.

• Handle sensitive financial information and legal documents with discretion and adherence to compliance standards.

• Conduct research on UK estate agents, mortgage brokers, and property professionals.

• Initiate telephone outreach and arrange meetings for business development purposes.

• Manage the Directors’ schedules, coordinate appointments, take meeting notes, and follow up on action items.

• Perform regular administrative tasks and develop digital filing systems.

• Facilitate smooth internal business operations and alleviate routine operational burdens for the Directors.

⛳️ Requirements

• Demonstrated experience as a Directors' Assistant, Operations Assistant, or Executive Assistant directly supporting busy business owners, founders, or senior executives.

• Strong aptitude for numbers, financial reporting, invoicing, and fundamental bookkeeping/data analysis.

• Comfortable conducting telephone research, engaging with third parties, and scheduling meetings.

• Exceptional command of written and spoken English, with a clear and natural tone appropriate for UK business communication.

• Willingness to balance operational reporting with routine administrative and billing responsibilities.

• Self-motivated and proactive, possessing sound judgment to work independently and recognize when to escalate critical financial or legal issues.

• Availability for full-time work at 40 hours per week.

• Ability to work remotely from South Africa or the Philippines.

• Capacity to operate during UK business hours.

🏝️ Benefits

• UK public holidays.

• Full-time remote work arrangement.

• Working hours aligned with UK business hours.