This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Deliver focused executive assistance to two Managing Directors.

• Engage professionally with clients, partners, and external parties in both written and spoken English.

• Oversee billing processes, monitor outstanding invoices, create financial summaries for fee earners, and uphold accounting records.

• Generate weekly and monthly business reports, track financial metrics, and ensure accurate data reconciliation.

• Manage sensitive financial information and legal documents with confidentiality and compliance.

• Research UK estate agents, mortgage brokers, and property professionals.

• Initiate telephone outreach and schedule business development meetings.

• Organize the Directors’ calendars, coordinate appointments, take meeting notes, and follow up on action items.

• Implement regular administrative tasks and create digital filing systems.

• Facilitate efficient internal business operations for a law firm based in East London.

⛳️ Requirements

• Demonstrated experience as a Directors’ Assistant, Operations Assistant, or Executive Assistant supporting busy business owners, founders, or senior executives.

• High level of proficiency in numerical analysis, financial reporting, invoicing, and basic bookkeeping/data analysis.

• Comfortable conducting research, engaging third parties over the phone, and scheduling meetings.

• Outstanding written and spoken English skills with a clear, natural tone appropriate for UK business communications.

• Willingness to balance operational reporting with routine administrative and billing responsibilities.

• Self-driven and proactive, with the ability to exercise sound judgment when working independently and escalating critical financial or legal matters.

• Availability for full-time work at 40 hours per week.

• Capability to work remotely from South Africa or the Philippines.

• Availability during UK business hours.