Director, Procure to Pay Operations

This is a fully remote position, open to applicants in New York.

📋 Description

• Direct the Accounts Payable function and manage the complete AP lifecycle.

• Lead, mentor, and develop AP Managers who supervise back-office and shared services personnel.

• Oversee the processing of non-PO invoices, address discrepancies, prevent duplicates, recover overpayments, and manage credits.

• Handle scheduled, ad hoc, off-cycle, manual, and exception payment runs.

• Oversee ACH, wire, check, international payments, payment files, bank transmissions, and reconciliations.

• Ensure compliance with payment approvals, controls, bank cutoff times, and payment policies.

• Collaborate with Treasury on cash forecasting, funding, and payment scheduling.

• Manage returned EFTs, rejected ACH payments, stale-dated checks, voids, reissues, escheatment, and unclaimed property.

• Oversee supplier onboarding, collect W-9/W-8 forms, perform TIN matching, validate bank information, and manage supplier master data changes.

• Maintain the integrity of supplier data through cleansing, duplicate detection, and handling inactive suppliers.

• Enhance supplier portals and self-service tools.

• Uphold SOX and other internal controls; collaborate with audit and compliance on testing and remediation efforts.

• Manage tax reporting responsibilities, including 1099, VAT/GST, and withholding, in conjunction with the Tax department.

• Monitor and mitigate risks associated with business email compromise and payment redirection fraud.

• Work with IT on ERP, AP automation, bank connectivity, integrations, UAT, defect resolution, and prioritization of the roadmap.

• Collaborate with Purchasing, Sourcing, Treasury, Accounting, Tax, Legal, and other business stakeholders.

• Formulate AP strategy and lead initiatives for automation, continuous improvement, implementations, migrations, acquisitions, and process integrations.

• Define, document, and revise policies, procedures, and desk-level instructions.

⛳️ Requirements

• A minimum of 5–7 years of experience in Accounts Payable.

• At least 5–7 years of experience managing an AP operations team.

• Over 10 years of AP experience is preferred.

• Proven experience managing managers and a back-office or shared services team.

• Comprehensive knowledge of the entire AP lifecycle, including invoice processing, payment runs, supplier maintenance, and exception handling.

• Practical experience with ad hoc payment files, returned EFTs, stale checks, and escheatment processes.

• Strong understanding of ACH/NACHA, wire transfers, checks, and international payment options.

• Experience with Oracle Fusion Cloud is mandatory.

• In-depth knowledge of internal controls, fraud prevention, SOX compliance, and audit requirements.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.

• Exceptional critical thinking, strategic planning, and problem-solving abilities.

• Capability to manage multiple tasks and adjust priorities in a fast-paced, deadline-oriented environment.

• Excellent written and verbal communication skills with the ability to influence across various departments.

• Background check may be required.

• Must reside in the United States, excluding Alaska.

• Preference for candidates located in Central or Eastern U.S. to align with AP operational hours.

🏝️ Benefits

• Competitive market compensation.

• Base salary is determined by work location, job-related skills, experience, and relevant education or training.

• Bonus and benefits are included in the total compensation package (specific benefits not detailed).