Digital Workplace Analyst

This is a fully remote position, open to applicants in Illinois, +3 more states.

📋 Description

• Oversee the management of the firm's SharePoint Online environment, which encompasses site architecture, permissions, navigation, and content lifecycle.

• Collaborate with HR, Information Governance, IT, Marketing, EDI, Tech Training, and other stakeholders to design, develop, and enhance SharePoint sites.

• Spearhead the modernization of outdated intranet content and on-premises file shares into SharePoint and Microsoft 365 within the initial six months.

• Create and implement SharePoint governance standards, including naming conventions, permission structures, and content review cycles.

• Provide training and support for site owners and content contributors.

• Maintain and improve around 18 Power Automate flows, covering financial data processing, task automation, file transfers, and voicemail/fax routing.

• Maintain and expand Power Apps utilized by the firm.

• Identify opportunities to substitute manual processes with solutions using Power Automate or Power Apps.

• Document flow ownership, dependencies, and recovery protocols.

• Sustain the current intranet, which includes updates in HTML/CSS/JavaScript.

• Manage the office pictorial directory and staff image library.

• Plan and carry out the migration of intranet content into SharePoint.

• Administer QuickBase databases, including data updates, schema modifications, login activity oversight, and monthly backups.

• Provide support for Microsoft Access databases and other user-end database tools.

• Maintain legacy ASP.NET applications and coordinate with internal subject matter experts.

• Transition scheduled processes from the predecessor's service account to suitable service accounts.

• Develop and implement retirement, replacement, or migration strategies for legacy applications in conjunction with the CIO.

⛳️ Requirements

• Bachelor's degree in relevant fields such as accounting, software development, business analytics, information systems, computer science, or a similar discipline.

• 4–7 years of professional experience in a business applications, SharePoint, or M365 administrator position.

• Proven hands-on experience in administering SharePoint Online, particularly in site design, permissions, and content migration.

• Working knowledge of Power Automate and Power Apps, including the ability to build and maintain production flows and canvas apps.

• Proficiency in HTML, CSS, and JavaScript sufficient for maintaining and updating existing intranet pages.

• Experience in administering low-code database tools such as QuickBase and familiarity with Microsoft Access.

• Strong written and verbal communication abilities, with a knack for translating end-user needs into technical solutions.

• Capacity to work independently in a fully remote setting while effectively collaborating across various departments.

• Dedication to thorough documentation, knowledge sharing, and minimizing single points of failure in operational processes.

• Must reside in Ohio, Illinois, Georgia, Missouri, or New Jersey, and be based in the United States.

🏝️ Benefits

• Occasional travel to firm offices as required for project work or team meetings.

• Fully remote work arrangement.