Digital Delivery Program Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Assist in the execution of digital delivery for a single data center project.

• Oversee the Digital Delivery program across various platforms.

• Monitor and manage essential documents, models, and data uploads.

• Identify and resolve late, missing, duplicate, or outdated information to prevent potential blockers.

• Organize meeting agendas and provide timely and accurate minutes.

• Maintain logs for action items, issues, and risks.

• Create project status summaries for the Program Manager and the project team.

• Track the status of deliverables and stakeholder responsibilities.

• Ensure compliance with naming, metadata, folder structure, and version status in the common data environment.

• Review and deactivate inactive CDE users.

• Keep CDE and deliverable trackers up to date and minimize data fragmentation.

• Collect weekly updates from workstreams to meet reporting deadlines.

• Highlight any missing, outdated, or conflicting data prior to reporting.

• Assist in the preparation of weekly and monthly reporting packages and dashboard updates.

• Manage inputs for the Delivery Control System.

• Convert project updates into executive-facing KPI dashboards.

• Develop and implement custom automated tools to assess the readiness of digital assets from design to operational handover.

• Report directly to the Digital Delivery Program Manager for a single-site assignment.

⛳️ Requirements

• 5 to 7 years of pertinent experience in construction project delivery, project coordination, document control, or digital delivery support.

• Familiarity with construction project delivery, BIM/VDC fundamentals, CDE and document control processes, RFIs, submittals, issue logs, project dashboards, meeting routines, OFE and vendor tracking, as well as closeout or handover tracking.

• Capability to develop and manage spreadsheets, dashboards, trackers, and issue logs at scale.

• Excellent written communication skills, especially in drafting meeting minutes, status summaries, and escalations.

• Proficient in tracking action items and deadlines across multiple parties.

• Skilled in using Autodesk Forma, Navisworks, and Revit with the ability to navigate models and deliverables.

• Competent in executing validation checksets within common data environment platforms and adhering to program SOPs.

• Adept in Excel or Smartsheet.

• Proficient in Power BI or similar dashboard tools.

• Familiarity with AI tools such as Claude, Gemini, or ChatGPT, ensuring output is verified prior to use.

• Ability to maintain organized project data, including metadata, naming conventions, and version status.

• Proactive in identifying gaps, delays, and ambiguous ownership, with the ability to escalate issues as necessary.

• Comfortable collaborating with both technical and non-technical teams and bridging communication between them.

• Highly organized and detail-oriented, maintaining a consistent rhythm for recurring tasks and deadlines.

• Able to work closely with the project team and hold individuals accountable for their commitments.

🏝️ Benefits

• Remote work: can telecommute/work remotely 100% of the time.

• Equal Employment Opportunity Employer.