Cross-Border Mobility Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the tax payments, refunds, employee reimbursements, collections, and reconciliations for U.S. and Canadian mobility.

• Assess and manage the resolution of tax notices, ensuring necessary follow-up and payment actions are taken.

• Assist in tax equalization and adequacy procedures while maintaining precise case tracking and documentation.

• Collaborate with Payroll, Accounting, Finance, HR Operations, external tax providers, and other key stakeholders to address cross-border mobility cases.

• Handle and reconcile invoices related to mobility, ensuring timely billing and payments are processed.

• Engage in knowledge transfer and process transition activities, aiding in the documentation of workflows and the establishment of proper tracking and controls.

• Identify opportunities for process improvements and enhancements as the mobility operations model develops.

• Facilitate the insourcing of certain outsourced activities into Siemens Healthineers, which includes knowledge transfer and implementation.

• Oversee the HRMS workflow for the international workforce.

• Retain accountability for tracking and reporting across various tax-related workflows.

⛳️ Requirements

• Demonstrated experience in global mobility, expatriate tax, international employee taxation, international assignment operations, or a related field.

• Familiarity with mobility concepts such as tax equalization, international assignments, business travelers, tax payments/refunds, and employee settlements.

• Practical experience with operational processes involving payments, reconciliations, tax notices, employee transactions, or similar financially sensitive activities.

• Proven ability to partner across various functions like Payroll, Accounting, Finance, HR Operations, Global Mobility, and/or external tax providers.

• Exceptional attention to detail, organizational capabilities, and the ability to manage multiple cases and deadlines with precision.

• Capability to thrive in a dynamic environment and assist in building, documenting, and refining processes.

• Proficiency in Excel and comfort with case-management, workflow, or external provider platforms.

• Preferred: Experience in supporting internationally mobile employees in the U.S. and/or Canada.

• Preferred: Background within a global mobility tax provider, professional services firm, corporate mobility team, or shared-services environment.

• Preferred: Familiarity with IRS, CRA, ServiceNow, tax-provider platforms, or Power BI.

• Preferred: Experience in supporting a knowledge-transfer, process-transition, or insourcing initiative.

• A successful candidate must be capable of working with controlled technology in compliance with U.S. export control laws.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• 401(k) retirement plan

• Life insurance

• Long-term and short-term disability insurance

• Paid parking/public transportation

• Paid time off

• Paid sick and safe time