CRM & Search Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage the daily quality of Parade’s Bullhorn CRM/ATS.

• Conduct audits on existing candidate and company records.

• Detect and merge duplicate profiles.

• Standardize titles, disciplines, sectors, locations, classifications, and database taxonomy.

• Revise outdated candidate and company information.

• Add and refresh LinkedIn profiles, contact details, resumes, and portfolios.

• Identify records that need updated information and track the last verification of priority profiles.

• Maintain historical notes and relationship data.

• Prevent the creation of duplicate and poorly structured records.

• Research and enhance existing network records with current employer, title, location, career trajectory, professional credentials, LinkedIn, portfolio, contact information, updated resume, and sector expertise.

• Sustain Parade’s New York architecture and design network by adding professionals, logging promotions and career transitions, updating company records, managing candidate pipelines, detecting stale records, and facilitating candidate re-engagement.

• Extend database maintenance responsibilities to all established Parade markets.

• Assist Parade’s founder with active recruiting and executive-search assignments.

⛳️ Requirements

• Availability for full-time work, 40 hours per week.

• Availability during EST business hours.

• Proficiency in English, assessed using CEFR.

• Resume must adhere to the Coconut VA Profile Template format.

• Resume must be submitted in English.

• Provide a 1-minute introduction video, preferably created with Loom.

• Ensure a functional video link is provided; broken or non-functional links will lead to disqualification.

• Strong organizational skills, attention to detail, and execution focus.

• Experience in CRM/ATS database management and maintenance.

• Competence in auditing candidate and company records, identifying and merging duplicates, standardizing classifications, and rectifying incomplete or inconsistent data.

• Ability to update LinkedIn profiles, contact details, resumes, portfolios, company records, and historical notes.

• Skills in researching current employers, titles, locations, career paths, credentials, LinkedIn profiles, portfolios, contact details, resumes, and sector expertise.

• Ability to maintain candidate pipelines and support recruiting and executive-search activities.

• Familiarity with Bullhorn CRM/ATS or capability to manage Bullhorn database operations.

• Note: This role does not involve sales or commission-based recruiting.

🏝️ Benefits

• Competitive Salary.

• 13th Month Pay.

• Paid Time Off: 12 days of PTO.

• 12 paid US holidays.

• Maternity & Paternity Leave.

• Comprehensive Healthcare.

• Life Insurance included in the full-time HMO plan.

• Mental Health Support, including consultations and wellness resources.

• Milestone Gifts & Birthday Treats.

• Team experiences, including island retreats, virtual town halls, and regional gatherings.

• Supportive network for learning, growth, and connection.