Corporate Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Adhere to safe work practices and the safety policies and procedures of both the company and clients on-site.

• Advocate for and embody the Core Values of E2 Optics.

• Employ internal ticketing systems and cloud-based management tools to oversee daily responsibilities.

• Supervise and manage the ticketing system during business hours to ensure prompt processing of requests and effective workflow.

• Create and modify E2 purchase orders and projects in alignment with company standards and protocols.

• Handle credit card requests, verify transactions, document expenses, and submit reimbursement paperwork.

• Manage Amazon purchase requests, provide tracking information, and troubleshoot delivery challenges.

• Organize flights, transportation, and accommodations for E2 employees following company policies.

• Recognize opportunities for process enhancements and assist in implementing more precise and efficient operations.

• Undertake special projects that align with departmental or organizational objectives.

• Tackle issues proactively and escalate them when required.

• Issue and coordinate Certificate of Insurance requests for E2 Operations.

• Work in both an indoor business office and construction settings, which may involve standing, walking, lifting, ladder usage, and potentially operating specialized equipment.

⛳️ Requirements

• A High School Diploma or GED is mandatory.

• An Associate’s degree in business administration or relevant post-secondary education in business or operations support is preferred.

• A minimum of 2 years of experience in operations support, administrative assistance, or a similar role is required.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook is essential.

• Prior experience in coordinating daily operational tasks, vendor communications, or project support activities is preferred.

• Familiarity with procurement processes, scheduling, or travel coordination is advantageous.

• Strong attention to detail and accuracy is crucial.

• Excellent interpersonal, verbal, and written communication abilities are required.

• Exceptional organizational and time management skills are necessary.

• Self-driven and reliable, demonstrating a strong work ethic.

• Adaptable and flexible in response to changing priorities, workflows, and deadlines.

• Capable of working both independently and collaboratively within a team setting.

• Comfortable operating in a fast-paced, deadline-oriented environment.

• Positive demeanor with strong customer service skills and professionalism.

• Proficient in spoken and written English for effective communication via phone, in-person, and email.

• Willingness and ability to travel as required to meet operational needs.

• Must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds.

• Must regularly carry and climb ladders up to a height of 20 feet.

• Able to operate scissor lifts, telehandlers, boom lifts, and UTVs if necessary.

• May be required to work in tight or confined spaces.

🏝️ Benefits

• Competitive salary

• Opportunities for professional growth and development

• Access to BICSI training facilities

• A supportive and inclusive workplace culture

• Health, dental, and vision insurance coverage

• Paid time off and holiday benefits