Corporate Governance Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete lifecycle management of corporate entities, including formations, foreign qualifications, amendments, mergers, withdrawals, and dissolutions.

• Supervise and coordinate a high volume of domestic and international registrations across various jurisdictions for LLCs and corporations.

• Ensure the timely and precise completion of annual, biennial, and event-driven filings.

• Act as the custodian of corporate entity records and governance documentation.

• Keep entity books complete, accurate, and ready for audits.

• Independently validate the accuracy and completeness of records.

• Certify records and resolutions for auditors, banks, regulators, and third parties.

• Conduct periodic internal audits regarding entity governance and registration status.

• Identify risk areas, lapses, or inconsistencies, and drive corrective actions to resolution.

• Serve as the primary internal point of contact for matters related to entity governance.

• Collaborate with Finance, Compliance, HR, and Insurance to ensure alignment of entity information.

• Work with external service providers and outside counsel on resolutions, filings, and corrective actions.

• Perform an internal audit of corporate records for over 40 entities.

• Identify any missing, incomplete, inconsistent, or outdated filings and governance documents.

• Develop and implement a remediation plan with internal stakeholders and external service providers.

• Establish and maintain a documented governance framework.

• Act as the primary communications administrator for departmental platforms and other assigned projects.

• Ensure regular and punctual attendance.

• Execute other duties as assigned.

⛳️ Requirements

• Bachelor’s degree in business or a related field, or a minimum of three years of relevant experience in lieu of a degree.

• Proven experience in corporate governance, entity management, legal operations, auditing, or regulatory compliance.

• Demonstrated ability to manage complex, multi-entity structures with substantial filing volumes.

• Strong attention to detail, with a history of delivering accurate and timely work with thorough follow-through.

• Capability to independently identify issues, suggest solutions, and implement corrective measures.

• Sound professional judgment, particularly regarding when and how to escalate issues.

• Experience in regulated or highly scrutinized environments, or the ability to quickly adapt to such settings.

• Must obtain and maintain any necessary security access and/or background checks.

• Paralegal certification is strongly preferred.

• Experience in the legal profession, auditing, federal compliance, or government contracting is desirable.

• Familiarity with audit-ready records for SBA, federal, or similarly regulated programs.

• Experience with large-scale entity management systems or registered agent platforms.

• Strong communication skills and the ability to think creatively to tackle tasks and challenges.

• Strong process discipline, including consistent documentation and adherence to established controls.

• High level of independence and accountability.

• Ability to manage high-volume, high-risk work while ensuring accuracy and compliance.

• Professional discretion and sound judgment when handling sensitive information.

• Ability to sit for extended periods and perform bending, stooping, crouching, and lifting up to 20 pounds.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life & AD&D Insurance.

• Long-Term & Short-Term Disability Insurance.

• 401(k) Savings Plan.

• Employee Assistance Program (EAP).

• Vacation & Paid Personal Time.

• 11 Paid Federal Holidays.

• Leave of Absence.

• Reasonable accommodations for qualified individuals with physical or mental disabilities.