Corporate Event Planner

This is a fully remote position, open to applicants in Arizona, +29 more locations.

📋 Description

• Act as the lead planner for a variety of multi-day, in-person corporate events.

• Oversee plans, timelines, and deliverables from the initial kickoff through to post-event closeout.

• Align internal teams, clients, sponsors, and partners around objectives, priorities, responsibilities, and deadlines.

• Create and manage budgets, monitor expenses, reconcile costs, and handle invoice processing.

• Serve as the primary point of contact for venues, hotels, exhibitor services, production partners, and suppliers.

• Coordinate requirements for sponsors and exhibitors.

• Ensure that the needs of attendees, sponsors, and exhibitors are integrated into event decisions.

• Manage audiovisual, production, internet, power, security, and destination management needs.

• Organize meeting room layouts, food and beverage services, and details that are visible to attendees.

• Negotiate and oversee hotel room blocks, reservations, and associated logistics.

• Monitor venue and sponsor logistics, identify potential risks, and address issues proactively.

• Direct on-site operations, vendor activities, and the event staff.

• Source, assess, and recommend venues for upcoming programs.

• Collaborate with Legal to review contracts and negotiate business terms.

⛳️ Requirements

• 3-5 years of demonstrated experience in planning and executing corporate events, conferences, meetings, exhibits, and sponsorships.

• Experience with hosted buyer programs, including logistics for participants, travel/accommodation, communications, and on-site execution.

• Strong project management capabilities.

• Ability to juggle multiple events, priorities, and deadlines.

• Familiarity with event operations, hospitality, venue management, and supplier coordination.

• Excellent written and verbal communication abilities.

• Experience collaborating with internal teams, clients, executives, sponsors, and vendors.

• Proven experience in budget management, expense tracking, invoice processing, and contract negotiation.

• Exceptional attention to detail, sound judgment, and proactive risk management and problem-solving skills.

• Collaborative leadership abilities, including team coordination and effective delegation.

• Proficiency with event management platforms, event registration, travel platforms, project management, collaboration tools, and virtual meeting platforms.

• Capability to quickly learn new systems and adapt to changing event needs.

• Must be available to travel for site visits, planning meetings, and on-site event execution.

• Must reside in one of the specified states: Arizona, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Kansas, Louisiana, Massachusetts, Maryland, Maine, Michigan, Minnesota, Missouri, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Virginia, or Washington.

• Up to 50% travel is required.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Tele-health

• Disability insurance

• Life insurance

• Health savings accounts

• Paid parental leave

• Company matched 401k

• Unlimited PTO

• Sick time

• 15 company paid holidays

• 100% remote work

• Flexible working hours

• Work/life balance

• Innovative, collaborative, and inclusive work environment