Contracts Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and manage contract monitoring, administration, and compliance activities for assigned projects.

• Review and track contracts, subcontracts, purchase orders, amendments, change orders, notices, commitments, and other commercial documents.

• Interpret relevant policies, procedures, and contract provisions, providing guidance to staff on pertinent requirements.

• Generate and prepare regular reports detailing contract status, compliance, deliverables, risks, and outstanding actions.

• Establish priorities, goals, and objectives for the contract administration functions assigned.

• Assist in addressing contract payment disputes and collaborate with contractors and internal departments concerning payments, necessary documentation, and compliance.

• Develop, propose, and facilitate the implementation of new or enhanced contract administration procedures.

• Maintain comprehensive tracking and reporting for contract compliance, including key dates, deliverables, insurance, notices, permits, and closeout requirements.

• Create and uphold an organized electronic filing system for contract-related documents.

• Coordinate construction documents, such as contracts, change orders, owner correspondence, liens or lien waivers, and insurance certificates.

• Draft correspondence, notices, transmittals, and other communications related to contracts.

• Process and submit subcontracts to subcontractors and monitor their execution until completion.

• Track and manage permit documentation with project teams and external stakeholders.

• Complete and submit contractor prequalification packages and bid packets.

• Collaborate with Accounting and Project Managers to assist in invoice reviews, payment processing, and maintaining complete project records.

• Coordinate contract and administrative closeout activities for completed projects and work packages.

• Gather, review, and organize final lien waivers, warranties, as-built documentation, O&M manuals, insurance records, permits, and turnover documentation.

• Verify the completion of contractual closeout requirements and maintain comprehensive final project records.

⛳️ Requirements

• A minimum of five years of experience in construction contract administration, contract management, project controls, or a comparable project delivery function.

• Proven experience as a Construction Contract Administrator, Contracts Specialist, Contracts Manager, or in a similar capacity.

• Familiarity with construction contracts, subcontracts, change orders, payment documentation, lien waivers, insurance certificates, and project closeout processes.

• Experience managing multiple concurrent construction or infrastructure projects.

• A Bachelor’s degree in Business Administration, Construction Management, Engineering, Finance, Legal Studies, or a related discipline is preferred; equivalent relevant experience will also be considered.

• Proficiency in Microsoft Word and Excel.

• Preferred working knowledge of Outlook, Teams, SharePoint, and electronic document management systems.

• Ability to create clear trackers, reports, correspondence, and well-organized project records.

• Experience with utility-scale solar, BESS, power generation, transmission, or other energy infrastructure projects is preferred.

• Knowledge of engineering, procurement, and construction contracts, equipment supply agreements, and construction services agreements.

• Experience with contract management, project management, or document control platforms.

• Familiarity with permitting and coordination with authority-having jurisdiction.

• Willingness to travel to domestic project sites or company meetings as business needs dictate, generally up to 15%.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on teamwork and collaboration.

• Flexible working arrangements to promote work-life balance.