Contracts Administrator

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Assist the Manager of Contracts Management in the execution and administration of customer and supplier contracts throughout their lifecycle.

• Manage prime and commercial contracts, subcontracts, purchase orders, and other contractual documents.

• Examine solicitations, awards, purchase orders, modifications, and other contract actions; pinpoint issues and propose actions for management consideration.

• Compose standard NDAs, Teaming Agreements, subcontracts, and other contractual papers using approved templates.

• Investigate contractual obligations and aid negotiations through analysis, drafting positions, redlines, and follow-ups.

• Monitor contractual deliverables, milestones, funding, options, performance periods, reporting requirements, and other commitments.

• Facilitate contract closeout processes.

• Conduct contract compliance reviews and assist in the development and administration of compliance plans.

• Execute FAR/DFARS clause and flow-down analysis and prepare recommended subcontract flow-downs.

• Aid in the administration of the Small Business Subcontracting Plan, including ISR/SSR reporting.

• Maintain representations, certifications, contract files, and documentation for audits and evaluations.

• Act as a primary Contracts resource for Program Managers and internal stakeholders on a daily basis.

• Coordinate contract actions with Program Management, Finance, Supply Chain, Business Development, Security, and other relevant parties.

• Recognize and escalate potential changes in scope, schedule, funding, customer direction, or other contractual requirements.

• Monitor outstanding contract actions and ensure timely resolution.

• Assist in the development of contract policies, procedures, templates, tools, workflows, systems, and internal controls.

• Identify opportunities to enhance efficiency, consistency, compliance, and visibility.

• Provide contracting training and guidance for Program Management and stakeholders.

• Adapt to changing responsibilities, processes, systems, and priorities in a streamlined environment.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Finance, Business Law, or a related field.

• 3–6 years of experience in contracts management and administration, focusing on Department of Defense and/or commercial maritime contracting.

• Proficient understanding of FAR/DFARS and federal government contracting standards.

• Experience in supporting government and commercial contracts throughout the pre-award and post-award lifecycle.

• Capability to analyze and research contractual requirements, identify risks or issues, and formulate recommendations for leadership decisions.

• Ability to independently handle multiple priorities while effectively escalating matters that require management attention.

• Flexibility and effectiveness in a developing, lean organization with shifting processes and responsibilities.

• Strong analytical, organizational, written, and verbal communication skills, along with excellent interpersonal abilities.

• Preference for candidates with working knowledge of Deltek Costpoint.

• Selected applicants must successfully undergo a pre-employment background check and substance testing prior to starting employment.

• Depending on the role and customer specifications, employees may need to obtain and maintain a U.S. Government security clearance.

🏝️ Benefits

• Pre-employment background checks and illegal substance testing prior to employment.

• Potential for U.S. Government security clearance, contingent upon position and customer requirements.