Contracting & Operations Associate – Fixed Term 6 months

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Prepare and monitor contracts for suppliers, consultants, and contractors utilizing standard templates.

• Provide support to the organization throughout the procurement process.

• Gather due diligence and compliance information prior to contract execution.

• Maintain logs of contracts, renewal dates, and sign-off statuses in Hubspot and Monday.com.

• Assist in processing supplier invoices and employee expense claims.

• Aid in month-end financial tasks, such as collecting receipts, reconciling transactions, and following up on missing information.

• Keep supplier and payment records current in Xero and Moss.

• Coordinate recruitment efforts, including posting job advertisements, tracking applications, scheduling interviews, and collecting feedback from panels.

• Assist with reference checks and pre-employment screenings.

• Support onboarding and offboarding processes, including checklists, system access, induction calls, and welcome materials.

• Maintain staff records up to date in Rippling.

• Coordinate paperwork for staff and contractors across various countries.

• Assist in planning travel and events for staff and the Board.

• Help organize team meetings and retreats, including venue selection and logistics.

• Support data entry, manage shared folders, maintain trackers, and oversee the compliance calendar.

• Address general administrative requests from the team.

⛳️ Requirements

• Some experience in an administrative, operations, finance, or HR support role (approximately 1–2 years).

• Strong organizational skills and meticulous attention to detail.

• Confident in managing multiple small tasks simultaneously and tracking progress.

• Clear and friendly written communication skills.

• Proficient in Google Workspace and Slack.

• Quick learner with new systems.

• Ability to handle personal and financial information with discretion.

• Familiarity with Hubspot, Rippling, Moss, or similar tools is advantageous.

• Experience in recruitment support or booking international travel is a plus.

• Background in a non-profit or grant-making organization would be beneficial.

• Experience working with a remote team across different time zones would be advantageous.

🏝️ Benefits

• Fixed-term position for 6 months.

• Option to work 4 or 5 days per week.

• Fully remote work environment.

• Equal opportunities employer.

• Adjustments available during the application or interview stages.