Contract Specialist

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Assist in pre-award acquisition tasks for designated purchase orders, task orders, and contracts, which include conducting market research, planning procurement activities, analyzing historical procurement data, and coordinating reviews.

• Aid program offices in crafting comprehensive and precise procurement packages.

• Prepare, revise, and organize documents for solicitation and acquisition files, such as RFPs, RFQs, IFBs, combined synopsis/solicitations, memorandums, checklists, determinations, and findings.

• Draft pre-solicitation and solicitation notifications for review and posting on platforms like SAM.gov, GSA eBuy, NITAAC, NASA SEWP, and agency-specific sites.

• Provide support for small business procurement initiatives, including 8(a) offering letters, coordination with the SBA, and data entry for SBCX.

• Collaborate with GWAC vehicles and servicing agencies for interagency acquisitions.

• Assist in vendor interactions, conference coordination, evaluation meetings, and procurement discussions.

• Support the evaluation of technical and past performance, documentation of scoring and rankings, and preparation of source selection documents.

• Analyze business and pricing components, help define negotiation goals, document findings, and assist in award recommendations.

• Create award documents, notifications, feedback for unsuccessful offerors, debriefing materials, and FPDS reports.

• Assist in post-award contract administration tasks, including kick-off meetings, modifications, option notices, administrative actions, and documentation of contract terms.

• Offer acquisition guidance to program officials and contractors.

• Aid in de-obligation processes for Firm-Fixed-Price and cost-type contracts.

• Establish, maintain, and submit comprehensive digital contract files within designated timelines.

• Respond to data requests, participate in workload meetings, and offer support to contracting personnel and program stakeholders.

⛳️ Requirements

• 3-5 years of experience in supporting federal acquisition, procurement, or contract administration activities.

• Proficient understanding of federal contracting procedures throughout pre-award, solicitation, evaluation, award, and post-award processes.

• Experience in preparing or reviewing RFQs, RFPs, IFBs, combined synopsis/solicitations, memorandums, checklists, award documents, and modifications to contracts.

• Knowledge of FAR-based procurement standards, contract file documentation, market research, and procurement planning.

• Experience in facilitating vendor communications, evaluation documentation, award packages, and procurement reporting.

• Ability to handle multiple procurement actions simultaneously, adhere to deadlines, and keep organized electronic contract files.

• Excellent written and verbal communication skills to engage with contracting officers, program offices, vendors, and stakeholders.

• Proficient in Microsoft Word, Excel, Outlook, and Teams.

• Preferred: familiarity with SAM.gov, GSA eBuy, NITAAC, NASA SEWP, FPDS, SBCX, or similar federal procurement systems.

• Preferred: experience in small business coordination, 8(a) procurements, and SBA documentation.

• Preferred: experience with Firm-Fixed-Price, task orders, purchase orders, and cost-type contracts.

• FAC-C, DAWIA, or other acquisition-related certifications are advantageous.

🏝️ Benefits

• Employer-provided paid Medical / Dental / Vision insurance.

• Employer matching 401K plan.

• PTO

• 11 Federal Holidays

• Voluntary Short / Long Term Disability, Term Life, and AD&D Insurance