Contract Origination Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with the daily intake and processing of HHS Sales requests via Salesforce.com, particularly during the initial contracting phases.

• Work in collaboration with the Contract Origination Supervisor, Account Executives, and internal business partners to ensure timely and accurate contract execution.

• Deliver responsive services to both internal stakeholders and customers.

• Offer administrative and operational support to the Contract Operations department.

• Oversee the intake and processing of customer set-up forms, tax-exempt certificates, Purchase Orders, and other necessary documentation.

• Supply standard contract documents, such as MSA, BAA, and standard Order Forms, utilizing approved templates.

• Route approved documents through Adobe Sign and oversee the signature process.

• Initiate credit requests with authorized leasing partners and monitor them until completion.

• Create and maintain Delivery & Acceptance certificates for leases.

• Review incoming contract requests for completeness, generate contracting tasks, and assign or route requests accordingly.

• Process standard Order Form requests, which include approved special terms, discounts, and routine commercial requirements.

• Collaborate with the Contracts Manager to process contract modifications, incorporate authorized changes, and prepare executable document packages.

• Liaise with Sales Operations and Commercial teams to collect information and address routine issues.

• Support regular contracting and lease renewal processes.

⛳️ Requirements

• Minimum of 5 years of experience in contract administration, sales operations, order management, or a comparable business operations role.

• Familiarity with Salesforce.com or a similar CRM platform.

• Exceptional attention to detail and the capability to maintain precise records and documentation.

• Strong organizational abilities and the capacity to manage multiple priorities in a fast-paced environment.

• Proficient analytical and problem-solving skills.

• Outstanding written and verbal communication skills.

• Ability to work independently while effectively collaborating with cross-functional teams.

• Experience in a remote or hybrid work setting.

• Currently authorized to work in the United States without the need for visa sponsorship now or at any point in the future.

• Experience in a SaaS, healthcare technology, or related industry.

• Background supporting contracts, order forms, amendments, or commercial agreements.

• Experience operating within a post-acquisition or matrixed organizational environment.

• Basic understanding of financial or accounting concepts related to customer agreements.

• Travel requirement: ≤5% (approximately once a year).

🏝️ Benefits

• Performance bonus.

• Flexible Vacation Policy.

• 80 hours of Paid Sick, Safe, and Caregiver Leave annually.

• Employee benefits program for employees and their families, subject to eligibility requirements.

• Opportunities for career development.

• An inclusive workplace and community.

• Professional growth opportunities.