Contract Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the main administrator and subject matter expert for the organization’s Contract Lifecycle Management (CLM) system.

• Facilitate contract intake, routing, tracking, execution oversight, filing, and signature collection for confidentiality, vendor, consulting, clinical trial, master services, statement of work, and amendment agreements.

• Oversee contract repositories, ensuring proper metadata, records management, naming conventions, and supporting documentation are maintained.

• Execute quality control reviews of contracts and associated documentation.

• Assist with CLM enhancements, user engagement, workflow optimization, and ongoing process improvement.

• Collaborate with cross-functional teams to enhance contracting processes and improve user experience.

• Produce and maintain contract reports, dashboards, metrics, and management summaries.

• Track contract milestones, renewal dates, notice periods, and other contractual obligations.

• Ensure contract data accuracy and provide operational reporting and analytics for Legal leadership.

• Oversee and manage the Legal and Contracts shared mailbox, addressing routine contract-related inquiries.

• Support the development of templates, playbooks, training materials, and other contracting resources.

• Aid in onboarding and training related to contracting processes and CLM tools.

• Work alongside attorneys, contract managers, and business stakeholders on operational contracting needs.

• Undertake additional legal operations and contract administration tasks as assigned.

• Identify opportunities to enhance contract workflows, minimize manual tasks, improve data quality, and elevate user experience.

⛳️ Requirements

• Bachelor’s degree or equivalent experience.

• At least 3 years of experience in contract administration, legal operations, procurement operations, contract lifecycle management, or a similar field.

• Experience in supporting contract review, execution, records management, or CLM systems.

• Malbek experience preferred.

• Excellent organizational skills with a keen eye for detail.

• Capacity to handle multiple priorities and deadlines in a dynamic environment.

• Strong written and verbal communication capabilities.

• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

• Familiarity with AI-enabled tools, automation platforms, or legal technology solutions to enhance contract lifecycle management, reporting, knowledge management, or operational efficiency.

• Experience with document management systems, CLM platforms, or enterprise workflow tools.

• Eagerness to learn, grow, and take on increasing responsibilities over time.

🏝️ Benefits

• 100% covered health benefits including Medical, Dental, and Vision for you and your dependents.

• 401(k) program with company matching and vesting commencing after the first month post-hire.

• Flexible time off policy.

• Generous parental leave.

• A variety of enjoyable fringe benefits.

• Additional compensation opportunities, including bonuses and equity, may be available.