Construction Program Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and monitor project milestones, deliverables, and dependencies within the overarching project schedule.

• Initiate new projects following approval from the Real Estate Committee and ensure all necessary documentation and communications are established.

• Inform stakeholders of milestone deadlines and updates regarding the critical path.

• Recognize schedule risks and work collaboratively to devise solutions.

• Organize project kickoffs, status meetings, and cross-functional discussions; document meeting notes and action items.

• Manage Store Development platforms such as Procore, Smartsheet, and shared project databases.

• Oversee system setups, project initiation, user permissions, and stakeholder access.

• Ensure compliance with folder structures and file management protocols.

• Collaborate with IT and project teams to enhance workflows, consolidate platform data, and refine reporting processes.

• Assist with dashboards, reports, and templates.

• Provide training to team members and vendors on platform utilization and best practices.

• Facilitate communication among Real Estate, Store Design, Construction, Finance, Facilities, and Operations teams.

• Synchronize timelines, deliverables, and dependencies across remodels, pop-ups, and relocations.

• Act as a liaison with landlords, vendors, and internal partners to assist with handoffs and documentation.

• Promote sustainability, technology, and brand standards throughout project processes.

• Acquire, monitor, and file essential documents.

• Arrange utility setups and collaborate with Accounts Payable on account activations and billing accuracy.

• Assist with vendor onboarding, purchase order tracking, and contract management.

• Manage sensitive company and project information with confidentiality and professionalism.

⛳️ Requirements

• 2 to 4 years of experience in construction, store development, design coordination, or a related discipline.

• Proficient in Procore, Smartsheet, and Microsoft Office (Word, Excel, Project).

• Excellent organizational and communication skills, with a keen attention to detail.

• Capable of handling multiple priorities and deadlines in a dynamic environment.

• Team-oriented mindset with a proactive, professional, and solution-focused attitude.

🏝️ Benefits

• Performance bonuses

• Long-term incentives

• PTO policy

• Progressive benefits