Construction Administrative Analyst, Documentation

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Collect and organize documentation from subcontractors and their personnel.

• Assess documentation against the checklists and requirements set by the Client.

• Confirm the necessary documentation for the mobilization of companies and workers prior to project site commencement.

• Verify the monthly labor and social security documentation for suppliers who have already been mobilized.

• Ensure the validity, integrity, signatures, compatibility, and applicability of submitted documents.

• Identify any missing, expired, incomplete, or inconsistent documentation.

• Categorize and monitor outstanding documentation by company, project site, and worker.

• Request suppliers to rectify or provide additional documentation as necessary.

• Track deadlines for resolving outstanding documentation issues.

• Maintain the documentation status tracking system for third parties accurately.

• Assist in the release and ongoing authorization of mobilized workers, contingent on meeting documentation requirements.

• Oversee documents that require periodic validation to avoid expiration while the worker or company is present at the project site.

• Document and report any nonconformities in documentation to the Client.

• Aid in the generation of documentation tracking reports and compliance metrics.

• Address the Client's requests for additional documentation, when necessary.

• Ensure that suppliers and workers have submitted valid, reviewed, and appropriately controlled documentation, thereby minimizing the risk of labor, social security, contractual, and QHSE nonconformities related to third-party documentation.

⛳️ Requirements

• A completed Bachelor’s degree in Business Administration, Accounting, or a related discipline.

• Prior experience in validating mobilization documentation for construction projects is advantageous.

• Familiarity with company documentation, worker documentation, and monthly documentation is preferred.

🏝️ Benefits

• Remote work (work from home).

• Position is also open to candidates with disabilities.