Commercial Property Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure that commercial vacancies are up-to-date on LoopNet MLS, including details on unit status, availability, renovations, and pertinent property information.

• Collaborate with the architect to coordinate updates to floor plans and subsequently modify them using AutoCAD or another editing tool.

• Keep marketing materials and internal records accurate with the latest unit information.

• Assist in the screening of rental applications by collecting, organizing, and reviewing necessary information.

• Engage with prospective tenants and applicants to gather any missing information.

• Help with lease documents, facilitate lease signings, oversee move-ins, move-outs, and renewals.

• Collect details about maintenance issues, liaise with internal teams and vendors, track work orders, and escalate unresolved or unauthorized issues.

• Create and uphold standardized document formats, layouts, fonts, and ensure accessible document organization.

• Address tenant and guest inquiries related to common areas, events, Wi-Fi, and building access.

• Organize and plan building events, including vendor coordination, space setup, and compliance with building regulations.

⛳️ Requirements

• Demonstrated work experience in property management, engaging in actual property-management workflows rather than merely general administrative support.

• Exceptional written and verbal communication skills in English.

• High proficiency in AppFolio.

• Capability to handle multiple active property-management tasks and documents concurrently without losing track of follow-ups.

• Strong problem-solving skills, including the ability to gather relevant facts, identify subsequent actions, and escalate issues when necessary.

• Detail-oriented approach towards vacancy information, lease documentation, work orders, tenant records, and standardized documents.

• Ability to work autonomously in a remote, asynchronous environment and make routine execution decisions without constant oversight.

• Skill in early communication when facing blocked issues, missing information, or when a decision is needed from others.

• Comfort in managing tasks across leasing, maintenance, tenant support, marketing, and document management.

• Proficient in LoopNet MLS, Google Suite, Slack, Dropbox, DocuSign, and AutoCAD or alternative floor plan editing software.

• Comfortable with video call communications.

• Availability for work hours aligned with US time zones.

• A resume, a brief introduction detailing commercial property-management experience, and a 5–8 sentence scenario response are required for application.

🏝️ Benefits

• Paid Time Off (PTO)

• Health Maintenance Organization (HMO)

• Fully Remote Work