Commercial Property Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and process Form 6 agreements for management, sales, and leasing.

• Draft and oversee commercial contracts and tenancy agreements.

• Prepare and manage tenancy contracts, sales contracts, certificates, Heads of Agreement, lease applications, essential leasing documents, client credit assessments, settlement dates, and related paperwork.

• Onboard new commercial property managements utilizing Re-leased.

• Conduct bank account reconciliations.

• Enter and manage property-related expenses, including council rates and water bills.

• Upload, update, refresh, and maintain property listings on Realcommercial.com.au and Commercial Real Estate platforms.

• Ensure the accuracy and currency of listing details, marketing materials, and property information.

• Reassign property listings as necessary.

• Coordinate client communications, appointments, and follow-ups for inspections.

• Respond to inquiries from Realcommercial.com.au, Commercial Real Estate, and other lead sources.

• Conduct property searches and create suburb stock lists.

• Coordinate site photography and arrange for signage.

• Promote property management services to incoming inquiries.

• Compile lease applications and oversee the creation of new application forms.

• Assist with settlement tracking and related administrative tasks.

• Input inquiry and contact information into Mailchimp and Beevo.

• Create and update information memorandums, brochures, and CMA presentations using Canva or similar tools.

• Prepare digital marketing materials that align with brand guidelines.

• Manage inquiries on Facebook and Instagram through Meta Business Suite.

• Upload and schedule advertisements and social media posts via Feedafy or similar platforms.

• Produce static and reel content for sold/leased announcements, sale/lease promotions, brand awareness, testimonials, events, podcasts, employee announcements, and personal/professional content.

• Coordinate vendor-funded marketing campaigns, including setup, approvals, tracking, and reporting.

⛳️ Requirements

• Demonstrated experience in commercial real estate administration.

• Required familiarity with Realworks and Re-leased software.

• Strong knowledge of commercial property documentation, forms, contracts, and tenancy/legal processes.

• Proficient in managing online listings, particularly on Realcommercial.com.au and Commercial Real Estate (CRE).

• Exceptional attention to detail, especially regarding contracts, reconciliations, and formal documentation.

• Excellent written communication skills and a professional demeanor in client and stakeholder interactions.

• Strong organizational abilities with the capacity to prioritize multiple deadlines in a fast-paced setting.

• Experience with Canva, Mailchimp, Feedafy, Beevo, and other digital marketing tools.

• Familiarity with social media management and customer engagement strategies.

• Previous experience in a similar commercial real estate role is highly beneficial.

🏝️ Benefits

• Competitive salary package.

• Company-provided complete setup for desktop/laptop with backup internet.

• HMO coverage on the first day of employment.

• 15 Vacation Leaves and 5 Sick Leaves.

• Annual Performance Reviews.

• Unlimited Employee Referral Incentives.

• Employee Loan Facilities.

• Social Clubs and Interest Workshops.

• Company events where you can win fantastic prizes and be recognized for your exceptional performance.

• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays.

• Work-life balance.

• A genuinely caring Leadership Team.