Clinician Scheduler

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Develop and oversee clinician schedules across hospital sites to guarantee all shifts are adequately filled based on projected patient volume.

• Create and sustain schedules for various hospital locations 45 days prior to the beginning of each month.

• Utilize Shift Admin scheduling software to automatically generate schedules based on custom configurations, guidelines, and priorities.

• Build relationships with providers to comprehend their scheduling preferences and critical time constraints.

• Evaluate scheduling requests and conflicts, identify solutions, and escalate issues when necessary.

• Compile historical data reports to forecast future staffing requirements.

• Collaborate with credentialing teams, RDO, Directors, Site Directors, and other relevant parties to ensure staffing availability.

• Coordinate the use of cross-credentialed providers and their availability.

• Schedule traveling physicians and optimize their site assignments.

• Optimize shift trades and blocking to reduce costs associated with traveling physicians.

• Ensure continuity of care, equity in shift distribution, and adherence to site-specific scheduling policies.

• Schedule providers in alignment with budgetary tiers and contractual obligations.

• Coordinate and secure external clinician resources through locum tenens companies when necessary.

• Modify shift maps as directed by site leadership.

• Adjust schedules swiftly to accommodate service and budgetary needs.

• Collaborate with Physician/APP leaders to finalize schedules prior to publication.

• Fill expected and last-minute open shifts and inform of schedule changes.

• Maintain provider satisfaction and clarify scheduling expectations.

• Investigate and address scheduling complaints.

• Set up Shift Admin and apply pay codes to enable payroll automation through Workday integration.

• Exercise discretion when deviations from policies are necessary to meet deadlines.

• Communicate terms and premium rates clearly with providers.

• Perform on-call responsibilities as required.

• Ensure consensus among stakeholders regarding scheduling policies and decisions.

• Analyze metrics and reporting and convey the results.

⛳️ Requirements

• Bachelor’s degree preferred.

• Experience in creating and managing complex, fluid schedules.

• Preferred experience with Shift Admin scheduling.

• Previous experience working with clinicians is preferred.

• Ability to navigate and operate effectively within a dual and remote reporting structure.

• Strong organizational and problem-solving capabilities.

• Excellent communication and interpersonal skills.

• Ability to prioritize competing demands effectively.

• Strong critical thinking and decision-making abilities.

• Professional presentation and phone etiquette.

• High-level analytical skills.

• Capability to perform effectively in a multitasking work environment.

• Ability to maintain patience and composure during challenging situations.

• Proficient in identifying and communicating emerging issues to management.

• Knowledge and skills in using Windows personal computers, particularly Microsoft Outlook, Word, Excel, and Adobe Acrobat.

• Technical proficiency with scheduling software.

• Ability to work for extended periods while sitting and reviewing computer monitors.

• Close visual acuity is required to perform the job.

🏝️ Benefits

• Options for medical, dental, and vision insurance.

• Health savings accounts (HSA) and flexible spending accounts (FSA).

• 401(k) with contributions from both employees and employers.

• Paid time off, including vacation, sick leave, and company holidays.

• Paid parental leave and family support benefits.

• Short-term and long-term disability insurance.

• Life insurance and accidental death & dismemberment (AD&D) insurance.

• Employee assistance programs and wellness resources.

• Potential eligibility for bonuses, equity, or other incentive programs, depending on the role.