Clinical Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop, sustain, and enhance a comprehensive regulatory monitoring system for HCOE healthcare programs across all 50 states.

• Participate in regulatory agency hearings, public comment sessions, or stakeholder meetings; create briefings and summaries.

• Maintain a log of regulatory changes and an issue tracker that includes status, ownership, deadlines, and risk levels.

• Monitor state-specific application requirements, processing timelines, and approval statuses for program expansions.

• Design, construct, and uphold interactive dashboards and reports that detail regulatory status, state approval progress, clinical placement data, and accreditation timelines.

• Develop and manage program-specific State Approval Trackers.

• Generate standardized and customized reports for academic, legal/risk, strategy, and executive stakeholders.

• Build and manage a clinical placement data repository that tracks affiliation agreements, clinical hours capacity, and geographic footprint.

• Create reporting pipelines that integrate data from Smartsheet, SharePoint, OneDrive, and external agency websites.

• Ensure that dashboards and trackers incorporate version control, data source citations, and timestamps for the last updates.

• Assist in mapping accreditation standards, cycle timelines, self-study due dates, site visit windows, and deadlines for annual reports.

• Organize and compile evidence and datasets for accreditation reports, site visits, and interim monitoring submissions.

• Maintain documentation that differentiates between program-level approval status and institutional-level regulatory approval status.

• Develop templated reports aimed at operational, executive, program-level, and compliance-focused audiences.

• Prepare data outputs suitable for presentations, including slides and formatted tables.

• Act as a consultant for the university by providing data-ready reports, tools, and trackers.

• Collaborate with university and system leaders to align academic priorities with institutional and system-wide objectives.

• Convert complex regulatory and compliance data into executive summaries, status tables, heatmaps, gap analyses, and risk matrices.

• Distill large data inputs into concise documents suitable for a wide range of audiences.

⛳️ Requirements

• A minimum of 3–5 years of professional experience in a regulatory, compliance, accreditation, academic operations, or healthcare data analyst role is required.

• Strongly preferred experience in building and maintaining dashboards, trackers, or reporting tools (Excel, Smartsheet, Power BI, Tableau, or similar).

• Preferably experienced in higher education, healthcare regulation, or a multi-site/multi-state compliance environment.

• Familiarity with nursing education and allied health regulatory frameworks, including state board of nursing and programmatic accreditation processes, is preferred.

• Proven ability to work with cross-functional teams within a high matrix reporting structure.

• A bachelor’s degree in health sciences, public health, healthcare administration, information science, data analytics, or a closely related field is required.

• Must be authorized to work in the United States; visa sponsorship is not available.

• Ability to travel up to 10% of the time is required.

• Must be capable of lifting 25 lbs.

• Mobility within the office, including moving between floors, is necessary.

• Travel via plane, car, and metro may be required.

• Must be able to work more than 40 hours per week when business needs demand it.

• Ability to access information using a computer is essential.

• Effective communication skills up and down the management chain are necessary.

• Ability to cope with stressful situations effectively is required.

• Strong mental acuity is essential.

• Regular, reliable attendance and punctuality are vital.

🏝️ Benefits

• Medical, dental, vision, life, and disability plans.

• Well-being incentives.

• Parental leave.

• Paid time off.

• Certain paid holidays.

• Flexible spending account (FSA).

• Health savings account (HSA).

• 401(k) retirement benefit.

• Employee Stock Purchase Plan.

• Tuition assistance.

• Discounts on entertainment and retail.

• Eligibility for overtime pay for non-exempt employees, if applicable.

• Equal opportunity employer committed to fostering an inclusive and collaborative culture.