Client Coordinator

This is a fully remote position, open to applicants in Bulgaria, +1 more country.

📋 Description

• Oversee global projects for the creation and modification of artwork from the initial brief to final approval.

• Evaluate incoming requests, determine feasibility, and confirm that all necessary information is available.

• Manage artwork activities across various markets, production sites, and external manufacturing partners.

• Ensure that artwork briefs are thorough, precise, and aligned with the project specifications.

• Collaborate with global stakeholders from affiliates, Regulatory, Marketing, R&D, Manufacturing, MS&T, and Graphic Design.

• Clarify project requirements, resolve issues, and ensure stakeholder alignment throughout the project lifecycle.

• Organize artwork reviews and secure necessary approvals.

• Maintain artwork information and metadata in Veeva Vault.

• Follow up on approvals to ensure timelines are adhered to.

• Identify and communicate any impacts regarding timing, costs, or project scope.

• Coordinate artwork forecasts while evaluating the graphic team's capacity and workload.

• Recognize risks, discrepancies, and bottlenecks, escalating when necessary.

• Monitor and uphold artwork-related key performance indicators (KPIs).

• Contribute to ongoing improvement and optimization of processes.

• Assist in training and knowledge-sharing efforts.

⛳️ Requirements

• A minimum of 5 years of experience in the graphics, artwork, or packaging field.

• Proven experience in coordinating artwork creation and modification projects.

• Exceptional project coordination and organizational abilities.

• Capability to manage multiple stakeholders and meet deadlines effectively.

• Comfortable working in a global, cross-functional setting.

• Background in liaising with customers, affiliates, or other stakeholders while managing their expectations.

• Strong analytical and data management skills.

• Excellent communication skills along with a collaborative approach.

• Proficient in English, both written and spoken.

• A degree or equivalent qualification, preferably with a focus on graphics, packaging, or print.

🏝️ Benefits

• Global opportunities across international markets, business units, and production sites.

• Comprehensive exposure to the artwork process from initial briefing to approval and production.

• Collaborative work with teams across Regulatory, Marketing, R&D, Manufacturing, Supply Chain, and creative sectors.

• Flexibility of remote working.

• Potential for contract extension or transition to a permanent role.