Client Billing Coordinator

This is a fully remote position, open to applicants in Arizona, +7 more states.

📋 Description

• Prepare and accurately process prebills and client invoices, including task-based and parent/child billing in Elite 3E, following attorney instructions.

• Manage billing under Alternative Fee Arrangements, which encompasses fee deferrals, step discounts, and fee caps.

• Conduct research and generate reports on account balances, billing status, revisions, document requests, and accounts payable support.

• Address client billing inquiries promptly.

• Collaborate with attorneys and staff to resolve questions, tackle concerns, and clarify billing requirements.

• Communicate and reinforce timekeeping and billing policies effectively.

• Provide guidance to lawyers and legal staff regarding special billing arrangements and the capabilities of Elite 3E.

• Maintain regular attendance and be willing to work overtime as necessary to meet monthly closing requirements and critical client deadlines.

⛳️ Requirements

• Excellent verbal and written communication abilities.

• Strong understanding of accounting and billing practices.

• Outstanding accuracy, organizational skills, and ability to follow through.

• Capability to handle high-volume workloads, manage competing priorities, and address time-sensitive requests.

• Good judgment and common sense to resolve issues, adhere to instructions, and navigate complex variables.

• Proficient in calculating rates, percentages, discounts, and other billing figures accurately.

• A typing speed of at least 40 WPM.

• Competence in operating a 10-key calculator by touch.

• Proficient in Microsoft Office, especially Excel and Word.

• Minimum of 2 years of relevant accounting experience.

• An AA degree or equivalent qualification.

• Familiarity with standard databases and/or accounting software applications is preferred.

• Experience with Elite software is preferred.

• Professional services accounting experience is preferred and highly valued.

🏝️ Benefits

• Annual discretionary bonus.

• 401(k) plan.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Accrued paid time off plan starting at 20 days annually.

• Personal medical leave.

• Parental leave.

• Up to 10 paid holidays.

• Family care benefits.

• Opportunities for career growth.