Client Accounts Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver daily administrative assistance to the Accounts team for various client accounts and projects.

• Examine and uphold scopes of work, deliverables, and project documentation.

• Ensure that client and project records remain precise and current.

• Manage the internal resourcing dashboard, including project assignments and team capacity.

• Collaborate with Accounts and internal teams to monitor project timelines, workloads, and deliverables.

• Aid in the assessment and tracking of project scopes, budgets, cost estimates, and expenditures.

• Organize meetings, monitor action items, and facilitate communication across different departments.

• Recognize opportunities to enhance administrative processes.

• Proactively highlight missing information or potential challenges.

• Coordinate events sponsored by Think Jam, industry awards submissions, and networking opportunities.

• Work closely with Account Managers, Directors, and colleagues throughout the organization to maintain project organization and effective communication.

⛳️ Requirements

• Prior experience in an administrative, account coordination, project coordination, or client services position.

• Outstanding organizational abilities and remarkable attention to detail.

• Strong written and verbal communication skills.

• Confidence in engaging with clients and internal stakeholders.

• Capacity to juggle multiple tasks and priorities in a fast-paced setting.

• Proficient working knowledge of Microsoft Office or Google Workspace, especially Excel or Google Sheets.

• Familiarity with Airtable is advantageous.

• Interest in and enthusiasm for AI tools, particularly Claude, is a plus.

• Confidence in using internal systems, databases, and project management tools.

• Ability to quickly learn new platforms.

• Proactive and solution-oriented mindset.

• Experience in the entertainment industry is not mandatory.

• This is a US-based position; applicants from California are encouraged to apply, with a preference for those in Los Angeles.

🏝️ Benefits

• Comprehensive health insurance package.

• Parental leave benefits.

• 15 vacation days, increasing by one each year up to a maximum of 20 days.

• 11 public holidays.

• Sick leave provision.

• Time off for birthdays, cultural/religious holidays, voting, and charitable activities.

• 401K retirement plan.

• Flexible, remote-first work culture.

• Competitive salary and benefits package.

• Opportunity to collaborate with premier entertainment brands and franchises.

• A dynamic and creative work environment with a strong emphasis on company culture.