Business Assistant – CEO

This is a fully remote position, open to applicants in Argentina, +5 more countries.

📋 Description

• Oversee the daily, weekly, and monthly schedules of the CEO; arrange meetings, calls, and business travel.

• Prioritize assignments, manage deadlines, and ensure the efficient use of the CEO’s time.

• Anticipate the needs of the CEO by preparing pertinent information, materials, or reports ahead of time.

• Screen and organize incoming communications; draft correspondence and reports in both English and Russian.

• Uphold confidentiality and professionalism at all times.

• Develop presentations, summaries, and analytical reports to aid in decision-making processes.

• Manage internal and external communications on behalf of the CEO.

• Assist ongoing company projects by tracking progress, gathering data, and providing updates.

• Oversee interactions with suppliers, contractors, and partners.

• Maintain comprehensive records, documentation, and administrative files.

• Initiate and renew business licenses as necessary.

• Collaborate with insurance brokers regarding endorsements, riders, and coverage expansions.

• Issue and monitor Certificates of Insurance in accordance with contracts and insurance requirements.

• Prepare and submit Contractor’s License applications in states where the company plans to operate.

• Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet.

• Plan and arrange business trips, including flights, accommodation, logistics, and itineraries.

• Coordinate participation in business meetings, exhibitions, and conferences.

• Manage visa processes and documentation for international travel.

• Communicate with the CEO’s direct reports and partners on his behalf.

• Follow up on meeting outcomes to ensure timely completion of tasks.

• Foster clear and positive communication across departments.

• Conduct research on markets, businesses, and competitors.

• Track and summarize company performance data and KPIs for the CEO.

• Serve as an advisor and communication link between the CEO and key stakeholders.

• Assist in identifying process improvements and opportunities for efficiency.

• Support personal planning and balance between professional and private matters when necessary.

• Professionally handle selected personal arrangements or errands.

⛳️ Requirements

• Higher education in Law, International Business, International Relations, or a related field.

• A minimum of 2 years of experience as a Business Assistant, Executive Assistant, or in a similar role within a dynamic business environment.

• Strong grasp of business operations, corporate communication, and project coordination.

• Fluency in English (C1 level or higher) and Russian (both written and spoken).

• Experience with a US company operating in the USA is highly advantageous.

• Exceptional time management, prioritization, and organizational abilities.

• Capacity to make independent decisions while maintaining confidentiality.

• Professional demeanor coupled with strong interpersonal communication skills.

• Proficient in office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants, etc.).

• Basic knowledge of finance, budgeting, and reporting is a plus.

• High energy level, strong motivation, and a proactive demeanor.

• Attention to detail and the ability to foresee needs before they arise.

• Strategic and analytical mindset focused on solutions.

• Flexibility, adaptability, and a composed approach under pressure.

• Ethical, loyal, and dedicated to upholding confidentiality and professionalism.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible working hours and the possibility of remote work.

• A supportive and collaborative work environment.