BSS Research Administrator II

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete proposal development process for research grants, cooperative agreements, and contracts.

• Collaborate with Principal Investigators and project leaders to create multi-year project budgets, cost proposals, and comprehensive budget narratives.

• Facilitate data entry, document assembly, and formal proposal submissions across UCAR systems and federal sponsor portals.

• Conduct pre-submission compliance checks for cost allowability, cost-share obligations, indirect rate applications, and sponsor restrictions.

• Manage active direct awards, contract vehicles, and subawards through to award closeout.

• Execute financial reviews, monitor burn rates, reconcile expenditures, perform cost transfers, and generate rolling forecasts.

• Ensure compliance with federal regulations, sponsor terms, and organizational cost principles; assist with audit reviews.

• Compile monthly, quarterly, and annual financial reports, sponsor billing packages, and closeout documentation.

• Draft and process award amendments, budget reallocations, scope modifications, and no-cost extensions.

• Act as the financial Subject Matter Expert for Principal Investigators, program managers, and department leaders.

• Serve as the financial intermediary between UCAR project teams and federal sponsor representatives, including NOAA, NASA, and NSF.

• Create financial dashboards, metric reports, and summary presentations.

• Employ advanced spreadsheet modeling and ERP tools to enhance budgeting workflows and minimize reporting turnaround times.

⛳️ Requirements

• Bachelor’s degree in a relevant academic field and five years of experience in managing federal funds (grants, awards, contracts, etc.).

• Alternatively, a Master’s degree with three years of relevant experience.

• Or an equivalent combination of education and experience that qualifies the individual to fulfill the described duties.

• Advanced expertise in managing grants, cooperative agreements, contracts, and task orders in accordance with federal and sponsor requirements.

• High proficiency in preparing project budgets and submitting proposal packages through Grants.gov, Research.gov, UCAR systems, and similar platforms.

• Strong capability in multi-year budget development, financial analysis, cost control, burn-rate tracking, and key operational statistics.

• Advanced skills in Excel or Google Sheets for intricate financial analysis, scenario modeling, and executive status reporting.

• Intermediate knowledge of federal award requirements, including OMB Uniform Guidance, along with UCAR policies, guidelines, and procedures.

• Excellent interpersonal, verbal, and written communication abilities.

• Strong analytical and problem-solving skills.

• Capacity to work independently with minimal supervision and collaborate effectively within a team environment.

• Exceptional sensitivity and discretion when managing confidential financial, personnel, and institutional information.

• Background checks and/or federal screenings will be conducted for selected candidates.

• All positions require adherence to U.S. export control regulations and work location requirements.

• Preferred: Direct experience in managing federal awards under OMB Uniform Guidance (2 CFR 200) and FAR.

• Preferred: Experience in managing NOAA contractual vehicles, grants, or cooperative agreements.

🏝️ Benefits

• Medical, Dental, Vision, and Short & Long Term Disability Insurance.

• Generous retirement plan - UCAR contributes 10% of base salary.

• Time Off Plans include a minimum of 20 days of annual PTO.

• 10 paid holidays.

• 12 weeks of paid parental leave.

• FAMLI Leave.

• Tuition Assistance Program.

• Public Service Loan Forgiveness (PSLF) eligible employer.

• Fully remote opportunities available.

• Employee assistance programs.