Bookkeeping Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Import finalized payroll data and associated invoices into Zoho Books

• Allocate payments to the appropriate invoices and investigate any discrepancies

• Ensure accurate financial records are maintained along with supporting documentation

• Update sales commission spreadsheets following billing cycles

• Address contractor remuneration and client billing inquiries with confidentiality

• Assist in calculating contractor hours and in preparing payroll information

• Load payments onto the appropriate payment platform for review and approval

• Facilitate payment processing in accordance with established procedures and deadlines

• Manage routine contractor payment inquiries

• Learn, document, and uphold essential payroll processes

• Onboard new contractors into the financial systems

• Record approved rates and contractor information across various systems and documentation

• Update recurring invoices post billing cycles

• Support the Finance Lead with billing administration, reconciliations, and verifications

• Coordinate procurement requests through delivery and maintain records

• Obtain supplier quotes, confirm requirements, and secure necessary approvals

• Interact with suppliers, service providers, IT vendors, and equipment suppliers

• Monitor orders, delivery schedules, and outstanding items

• Maintain purchase records, supplier invoices, and equipment allocation details

• Oversee equipment replacements, returns, and procurement-related inquiries

• Keep an accurate equipment asset register

• Provide reliable support and practical coverage to the Finance Lead for recurring finance tasks

⛳️ Requirements

• Practical bookkeeping experience, particularly with invoice processing and payment allocation

• Experience in supporting payroll and/or billing administration

• Proficiency in Excel or Google Sheets and managing financial data

• Strong attention to detail and capability to identify and investigate discrepancies

• Excellent organizational skills and dependable follow-through, especially during payroll and billing cycles

• Clear and professional communication skills

• Ability to manage confidential financial information discreetly

• Proactive and independent approach to recurring tasks, with the judgment to escalate issues when needed

• Availability from 16:00 to 20:00 SAST, Monday to Thursday

• Experience with Zoho Books or similar accounting software (advantageous)

• Familiarity with Airwallex or similar payment platforms (advantageous)

• Experience with Hubstaff or other timesheet management systems (advantageous)

• Previous experience in procurement, supplier coordination, or equipment administration (advantageous)

• Relevant bookkeeping or accounting qualification (advantageous)

🏝️ Benefits

• Flexible structure for scheduling working days

• Opportunity for remote work

• Flexible scheduling options, including straight or split shifts