Bookkeeping, Administrative Assistant – Quickbooks Online Required

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide comprehensive administrative assistance to the Director of Operations

• Coordinate meetings and arrange appointments

• Accurately document meeting minutes

• Compose emails, memos, and letters

• Assist in the preparation of company reports

• Create, update, and manage office procedures

• Maintain well-organized digital filing systems

• Gather, process, and maintain information for new clients

• Conduct routine bookkeeping, account reconciliations, and reporting using QuickBooks Online

• Handle weekly client invoicing and payment collections

• Process bi-weekly payroll for approximately 100 employees

• Plan, schedule, and publish content across the agency’s social media platforms

• Assist with other operational tasks as needed

⛳️ Requirements

• Applicants must be based in the Philippines

• A bachelor’s degree or higher is preferred

• Prior experience in a similar administrative or virtual assistant position is required

• Proven expertise in database management and standard bookkeeping/accounting practices

• Proficient with Google Workspace, SwyftOps, Paylocity, and QuickBooks Online

• Strong written and verbal communication skills in English

• Professional demeanor in phone, email, and virtual communications

• Exceptional organizational and time-management abilities

• Capability to prioritize tasks and operate independently

• Strong problem-solving skills, meticulous attention to detail, and sound judgment

• Ability to manage sensitive, confidential, and non-routine information with discretion

• Reliable high-speed internet, backup connectivity, and a quiet workspace are essential

• Completion of four HIPAA courses with submission of certificates is required

• Completion of EPICompliance training, including OSHA for Healthcare, is necessary

• Utilize Hubstaff for time tracking during all working hours, with location enabled

• A minimum commitment of six months to the role is expected

• Exclusive engagement; no other clients or external work without proof of resignation from the other position

• Submission of all required initial documents during onboarding is mandatory

• Engagement will be under a Helper Heroes Independent Contractor Agreement

🏝️ Benefits

• Opportunity to transition from part-time to full-time employment

• Opportunities for growth and advancement

• Enjoyable and supportive team environment

• Competitive base salary

• Meaningful work that supports clients and families receiving home care