Administrative Assistant – Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive administrative support within the Office of Executive Operations.

• Assist the Chief Information Security Officer and the Chief of Staff.

• Serve as the primary contact and gatekeeper for internal and external communications.

• Optimize the CISO’s daily calendar and address complex scheduling conflicts.

• Develop and maintain workflows throughout the EPD organization.

• Organize all-hands meetings, user research outreach, and special projects.

• Coordinate logistics for team events, security summits, and leadership offsites.

• Manage vendor relationships and prepare event agendas.

• Compile data for presentations and prepare executive reports.

• Oversee confidential security and personnel files.

• Liaise with internal stakeholders and external partners on security initiatives and technical projects.

• Support the CISO’s direct reports and ensure departmental alignment.

• Handle expense reports and occasionally assist with personal and family scheduling.

• Report to the Chief of Staff and collaborate closely with the Office of the CTO and cross-functional team members.

⛳️ Requirements

• A minimum of 3 years of experience as an administrative or executive assistant.

• Preferably experience in a fast-paced technology firm or high-growth startup environment.

• Expertise in Google Workspace and modern calendar management tools.

• Outstanding organizational abilities with the capacity to manage multiple high-priority tasks.

• Excellent interpersonal and communication skills.

• Proactive, with a mindset geared towards building and improving processes.

• High level of discretion and emotional intelligence when managing sensitive security and personnel information.

• Proven accountability, with the ability to oversee projects from inception to completion in a dynamic, rapid-growth setting.

• Must be able to work east-coast hours.

• Legal authorization to work in the country where the position is based is required.

🏝️ Benefits

• Potential for equity participation.

• Opportunities for career development.

• Thoughtfully crafted benefits and well-being programs.

• Flexible remote work options.

• Occasional travel to the NYC office as required.