Bilingual Administrative Assistant – English/Spanish

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage calendars, prioritize tasks, and ensure timely follow-ups to meet deadlines without needing reminders.

• Convert notes, emails, and spreadsheets into polished, accurate, and ready-to-use work products.

• Maintain shared drives, trackers, files, and records in an organized and up-to-date manner.

• Track open items, close communication loops, and proactively identify potential issues.

• Facilitate daily communication with internal and external stakeholders in both English and Spanish.

• Translate and produce emails, documents, and various materials between English and Spanish.

• Assist with research, special projects, and administrative tasks across operational, client service, and leadership domains.

• Handle sensitive information with discretion and sound judgment.

• Provide support for operational, client service, and executive workflows throughout the organization.

• May take on client relations or data management responsibilities specific to certain units.

⛳️ Requirements

• Full professional fluency in both written and spoken English and Spanish is essential; proficiency will be assessed during the interview.

• At least 2 years of experience in an administrative, operations, executive assistant, client service, or a similar support role.

• A Bachelor’s degree is mandatory.

• Outstanding written and verbal communication skills in both English and Spanish.

• Professional demeanor in interactions via phone, email, and video in both languages.

• Exceptional attention to detail and strong organizational skills.

• Capability to manage multiple tasks simultaneously without losing focus, overlooking steps, or becoming overwhelmed.

• Ability to work independently once expectations are established, while also collaborating effectively when necessary.

• Strong research, follow-through, and problem-solving abilities.

• High proficiency in Microsoft Outlook, Excel, and Word.

• Familiarity with common online collaboration tools.

• Quick learner of systems, adept at task management and tracking, and driven by precise execution.

• Previous experience in professional services, legal, finance, consulting, or other fast-paced environments is advantageous.

🏝️ Benefits

• Health insurance

• Dental insurance

• Vision insurance

• 401(k) with company match

• Paid time off

• Fully remote work