Bookkeeping, Administrative Assistant

This is a fully remote position, open to applicants in Venezuela, +5 more countries.

📋 Description

• Oversee daily bookkeeping tasks for designated clients, which includes transaction categorization, reconciling bank and credit card accounts, managing accounts payable, and processing bills.

• Ensure financial records are accurate, comprehensive, and current by utilizing QuickBooks Online.

• Investigate and resolve discrepancies in reconciliations, missing transactions, duplicate entries, and routine bookkeeping challenges independently.

• Conduct month-end bookkeeping duties and complete assigned tasks within set deadlines.

• Examine financial records to detect errors, unusual balances, incomplete data, and areas for enhancement.

• Systematically organize and maintain financial documentation, client-specific procedures, and recurring task records.

• Follow up internally on any missing information and escalate complex issues when further guidance or decisions are necessary.

• Accurately track time by client and task.

• Provide administrative support, update documentation, and assist with process improvements.

• Support defined marketing and operational tasks as required.

• Work collaboratively with team members to ensure efficient workflows and deliver high-quality results.

⛳️ Requirements

• Demonstrated experience in bookkeeping, with hands-on expertise in QuickBooks Online (QBO).

• In-depth understanding of accrual accounting, general bookkeeping practices, accounts payable, and month-end procedures.

• Experience in performing bank and credit card reconciliations, transaction coding, and maintaining financial records.

• Capability to independently investigate discrepancies, identify errors, and resolve common accounting issues.

• Proficient in Microsoft Excel, including basic formulas and spreadsheet functionalities.

• Strong organizational abilities and the capacity to manage multiple client accounts and recurring monthly deadlines.

• Exceptional attention to detail, accuracy, and quality assurance.

• Strong written English communication skills and professional communication capabilities.

• Ability to communicate effectively in both English and Spanish.

• Proactive, resourceful, and reliable, capable of working independently and taking ownership of assigned duties.

• Strong time-management skills with the ability to prioritize tasks without constant oversight.

• Comfortable with learning new software, adhering to established procedures, and maintaining precise documentation.

• Good judgment in discerning which issues can be resolved independently and which require escalation.

• Adaptable, team-oriented, and open to feedback.

• Experience with Dext or similar document-management software is an advantage.

• Available Monday to Friday; part-time schedule of 20 hours per week, with flexibility according to PST.

🏝️ Benefits

• Fully remote work environment.

• Flexible part-time schedule of 20 hours per week.

• Stable, long-term collaboration.

• One week of initial training and onboarding support.

• Opportunity to collaborate with international teams.

• Clear scope of responsibilities and organized workflows.

• Exposure to modern accounting tools and professional bookkeeping methodologies.

• Supportive, flexible, and collaborative work culture.

• Opportunity to enhance independent decision-making and problem-solving abilities.

• Professional development and opportunities for skill enhancement.